Emergency Pool Mobile Human Resources Coordinator - MSF Belgium

MSF International; Belgique; On-site; EUR 70,000 - 100,000; Full time

Benefits offered by this job

High Mobility Allowance

Medical insurance 100% covered

45 days annual leaves

Job summary

MSF Belgium is seeking an HR Coordinator for its Emergency Pool (E-Pool) to deploy on short-term missions, provide HR leadership, and support emergency interventions across contexts. You will work under supervision of the Country Coordinator and HR Officer, focusing on rapid HR responses and staff wellbeing.

The role requires MSF international programme experience as HRCo and HR Manager, with fluency in English and French, and willingness to travel at short notice.

Qualifications

• At least 12 months international MSF HR Manager experience.
• At least 6 months international MSF HRCo experience mandatory.
• Experience in unstable/insecure contexts essential.
• English and French proficiency mandatory; others assets.
• Capacity to travel to any country on short notice.
• Knowledge of MSF OCB internal HR tools.

Responsibilities

• Define, adapt and implement HR strategies to urgent needs across countries.
• Act as strategic partner to operations ensuring HR capacity.
• Lead fast-track recruitment and onboarding for staff.
• Monitor HR budgets and workforce plans.
• Ensure contracts, payroll records and documentation accuracy.
• Provide guidance on HR management, conflict resolution and team dynamics.
• Support safeguarding and DE&I initiatives.
• Coordinate staff movements with logistics and IMU.
• Develop HR structures to respond to emergencies.
• Oversee compliance and legal obligations in HR management.

Skills

Leadership

People management

Conflict management

Strategic partnership

Cross-cultural awareness

Planning and organization

Teamwork

Communication skills

Education

Degree in HR management or administration

Tools

MSF internal HR tools

Job description

• MSF experience required : Previous MSF experience mandatory

Within the Operations Department of MSF Belgium (Operational Center Brussels - OCB), our Emergency Pool (E-Pool) has as primary function to intervene directly and quickly with medical activities in crisis situations such as conflicts, epidemics, outbreaks and natural disasters while guaranteeing the quality of interventions. It is also tasked with the monitoring and identification of crises that may arise.

The E-Pool consists of one E-Pool Coordinator and a deputy, and two Emergency Coordinators based in Brussels. In addition to the Emergency coordinators, the E-Pool unit is composed of technical referent officers in Supply, Logistics, Human Resources (HR) and Finance.

The E-Pool also includes a Mobile Emergency Team deployed in emergency operations and composed of different profiles of coordinators and technicians. Members of the E-Pool Mobile Team travel at short notice to any context where the E-Pool is leading interventions, operating in a roving capacity. They undertake successive several short-term assignments between 6 weeks to 3 months, though in exceptional cases, it may extend beyond 3 months.

As E-Pool Mobile HR Coordinator, you are deployed on short-term assignments to support emergencies led by the Emergency Pool in Brussels, primarily in the role of HRCo, though other HR functions may be covered as needed (HR Manager). You demonstrate a hands-on approach, strong adaptability and cultural sensitivity, working under the supervision of the Country Coordinator and the HR Officer overseeing the emergency. Assignment priorities are defined by the E-Pool HR Officers.

MAIN RESPONSIBILITIES

• Define, adapt and implement HR strategies and policies to meet urgent operational needs in rapidly evolving contexts, ensuring continuity and quality of HR management across different countries
• Act as a strategic partner to operations, ensuring that emergency interventions have the HR capacity and support required to respond effectively
• Act as the functional HR referent for projects
• Prioritise critical HR actions, maintain legal and administrative compliance, and ensure that MSF remains a responsible employer in fast-changing, high-pressure environments
• Contribute to intervention strategy and coordination, prioritising urgent HR needs during the opening, implementation and closure of emergency interventions
• Ensure that HR policies and practices are adapted to the emergency context and implemented quickly and effectively
• Lead fast-track recruitment and onboarding for Country-Based Staff and International Mobile Staff, ensuring rapid deployment and a good fit with the operational context
• Establish the HR structures and systems required to respond to emergencies, ensuring that workforce capacity is aligned with operational needs
• Monitor the HR budget and workforce plan and remain accountable for both
• Provide immediate support and guidance to project teams on HR management, conflict resolution and team dynamics
• Ensure that behavioural issues are prevented, identified and managed appropriately
• Lead safeguarding risk assessments and the implementation of appropriate prevention measures
• Promote and facilitate the implementation of Diversity, Equity and Inclusion initiatives
• Oversee administrative and legal compliance, ensuring that contracts, payroll records and other required documentation are accurate, processed on time and stored on the programme’s Digital Desk
• Support performance management and staff development, with a focus on operational impact and staff resilience, and identify needs for coaching or technical support
• Coordinate staff movements and accommodation with the logistics department and the International Mobility Unit (IMU), ensuring operational readiness and smooth transitions
• Monitor HR fundamentals to assess and improve the quality of HR, administrative and legal management during emergency interventions

REQUIREMENTS

Education and Experience

Degree in HR management or administration is desirable

At least 12 months of international programme experience as HR Manager with MSF (or withanother International NGO at project level)

At least 6 months of international MSF programme experience as HRCo is mandatory

Experience in unstable and/or highly insecure context is essential

Experience as HR Coordinator in another International NGO is an asset

Capacity to develop an HR strategy

Strategic partner of the operations (HR-OPs oriented)

Capacity to rapidly identify and respond to legal and HR risks in complex environments

Behavioural flexibility and cross-cultural awareness

Leadership,People management and development

Teamwork andStrong interpersonal and communication skills

Resistance to stress

Planning and organization, setting priorities

Conflict management

Solution oriented and capacity to adapt quickly

Capacity to live and work in highly insecure contexts

Knowledge of MSF OCB internal HR tools

Languages

• Proficiency in English and French, both spoken & written is mandatory
• Arabic, Spanish, Portuguese or Russian is an asset

Other

• Availability to travel to any country on short notice

CONDITIONS

Expected starting date: As soon as possible

Location: Carried out in the countries of intervention (all contexts, including high-insecurity contexts) - based in thecountry of residence in between assignments

Contract type: Fixed term contract - Full-time

Salary as per MSF mobile staff salary grid

High Mobility Allowance

The contractual terms, conditions and salary will be established according to the official residence of the selected candidate and in respect of MSF standard function and salary grid for mobile staff

Medical insurance 100% covered as per international package; 45 days annual paid leaves; Accomplishment bonus of 1.5-month salary upon completion of a 12-month contract

Not a family position

Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment

Adhere to the MSF Behavioural Commitments

Deadline for applications: 1st of November 2026

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.