Business Analyst (m/f/n)

Shimi Sp. z o.o.; Brussel Hoofdstad; Hybrid; EUR 67,000 - 95,000; Part time

Job summary

Shimi Sp. z o.o. in Brussels seeks a skilled Business Analyst to support a European Union project.

Hybrid work model combines remote work with on-site presence in Brussels, with relocation required for the role. The ideal candidate has a university degree and at least five years of ICT experience, including three years in a similar role, with strong expertise in requirements engineering, modelling (BABOK/IEEE 29148), and stakeholder management.

Qualifications

• University degree is required.

Responsibilities

• Perform business analysis for expert contracting workflows, including Contract Termination and Early Closure.
• Support redesign of ECS Front Office, ECS Back Office, and Compass workflows due to the new MFF.
• Analyze and specify requirements for ECS Back Office, Compass workflows, ECS Front Office, and MyExpertArea components.
• Support integration initiatives with the Funding & Tenders Portal.
• Contribute to requirements gathering for integrations with external systems (SEP, Sygma, PMON, SUMMA, ERIS/ARES, Secunda, IAM, eGDR, EXPAIR).
• Prepare functional specifications, feature descriptions, story cards, and acceptance criteria.
• Create and maintain user stories, epics, and backlogs in Jira.
• Conduct impact analysis and dependency assessments for change requests.
• Support UAT, validation, regression testing, and defect management activities.
• Facilitate stakeholder alignment and communication between business and IT teams.

Skills

Stakeholder management

Workshop facilitation

Requirements elicitation

Requirements analysis

Requirements specification

Validation

User stories

Consensus building

Education

University degree

Tools

Jira

Confluence

SharePoint

GitLab

Jira Align

Microsoft Project

Enterprise Architect

Microsoft Visio

Lucidchart

Axure

Balsamiq

Pencil

Figma

SQL

Power BI

Tableau

Qlik

Excel

BPMN

UML

Job description

For one of our business partners, we are looking for a Business Analyst (m/f/n) to support a project delivered for a European Union institution based in Brussels.

Offer

• B2B Contract
• Work model: Hybrid (remote work combined with on-site presence in Brussels, relocation required)
• Rate: We are open to your expectations (EUR/MD net+VAT)
• Project start: October 2026
• Project duration: Estimated 24 months, delivered in two phases of 12 months each

About the Project

The project concerns the eExperts platform re-engineering, development, evolutionary maintenance, and support. The scope includes the development, maintenance, and support of the eExperts platform, including the ECS Back Office, Compass workflows, and the ECS Front Office being migrated to new MyExpertArea components integrated with the Funding & Tenders Portal.

Project Scope

• ECS Back Office
• Compass workflows
• ECS Front Office
• MyExpertArea components
• Funding & Tenders Portal integration
• eGrants Next Generation
• Changes resulting from the new Multiannual Financial Framework (MFF)
• Expert contracting workflows, including:
  • Contract Termination and Early Closure
  • Conflict of Interest
  • Point of Departure
• Migration of ASAP workflow to Compass Corporate
• Integrations with:
  • SEP
  • Sygma
  • PMON
  • SUMMA
  • ERIS/ARES
  • Secunda
  • IAM
  • eGDR
  • EXPAIR
• Migration to a new GitLab-based delivery pipeline
• Enhancements resulting from security vulnerability scanning activities

Requirements

• University degree
• Minimum 5 years of ICT experience
• Minimum 3 years of experience in a similar role
• Experience in requirements engineering, elicitation, specification, verification, validation, and prioritization
• Experience in requirements analysis and modelling in accordance with BABOK and IEEE 29148 standards, including:
  • User Stories
  • Use Cases
  • Acceptance Criteria
  • State Diagrams
  • Class Diagrams
  • Entity-Relationship Models
• Experience with process modelling techniques, including BPMN and flowcharts
• Knowledge of IT modelling methodologies such as UML or similar techniques
• Proven experience in stakeholder management, workshop facilitation, requirements elicitation, analysis, specification and validation, as well as consensus building between business and IT stakeholders
• Experience working with complex web applications, back-office systems, workflows, and highly integrated applications
• Knowledge of software development methodologies and governance frameworks, including:
  • Agile
  • PM² Agile
  • Scrum
  • SAFe
  • Waterfall
  • RUP
  • ITIL
• Knowledge of product management practices, including roadmapping, backlog management, and outcome-based planning
• Experience using Jira, Confluence, SharePoint, and GitLab for creating, prioritizing, and tracking user stories, epics, and backlogs
• Experience with modelling, diagramming, and wireframing tools such as:
  • Enterprise Architect
  • Microsoft Visio
  • Lucidchart
  • Axure
  • Balsamiq
  • Pencil
  • Figma
• Experience with data management and analytics tools such as:
  • SQL
  • Power BI
  • Tableau
  • Qlik
  • Excel
• Experience with system integrations, including automated API integrations and structured manual data imports
• Knowledge of project and portfolio management tools such as Jira Align and Microsoft Project
• Understanding of testing and validation practices, including:
  • Test Scenario Definition
  • Test Case Design and Execution
  • Acceptance Testing
  • Regression Testing
  • Requirements Traceability
  • Defect Management
• Experience coordinating UAT activities, production sanity checks, pilot deployments, proximity support, and post-release validation activities
• Experience supporting UX/UI activities through user journeys, wireframes, and prototyping
• Understanding of administrative and financial business processes within large organizations
• Knowledge of enterprise IT environments, information systems architecture, and application lifecycle management
• Understanding of data governance and data quality standards within enterprise information systems
• Knowledge of European Commission compliance requirements, including:
  • GDPR
  • eIDAS digital signature regulations
  • Financial compliance requirements
• Awareness of publicly available information regarding Horizon Europe evaluator and monitor activities and expert call procedures will be considered an advantage
• Knowledge of eGrants and eExperts will be considered a strong asset

Technical Skills / Business Analysis Tooling

• Jira
• Confluence
• SharePoint
• GitLab
• Jira Align
• Microsoft Project
• Enterprise Architect
• Microsoft Visio
• Lucidchart
• Axure
• Balsamiq
• Pencil
• Figma
• SQL
• Power BI
• Tableau
• Qlik
• Excel
• BPMN
• UML
• User Stories
• Use Cases
• Acceptance Criteria
• State Diagrams
• Class Diagrams
• Entity-Relationship Models
• API Integrations
• Requirements Traceability
• Defect Management
• UAT
• Regression Testing
• Production Sanity Checks
• Pilot Deployments
• Post-Release Validation

Responsibilities

• Perform business analysis for expert contracting workflows, including:
  • Contract Termination and Early Closure
  • Conflict of Interest
  • Point of Departure
• Support the redesign of business functionalities within ECS Front Office, ECS Back Office, and Compass workflows resulting from the new Multiannual Financial Framework (MFF)
• Analyze and specify requirements for ECS Back Office, Compass workflows, ECS Front Office, and MyExpertArea components
• Support integration initiatives with the Funding & Tenders Portal
• Contribute to requirements gathering and analysis related to integrations with external systems, including SEP, Sygma, PMON, SUMMA, ERIS/ARES, Secunda, IAM, eGDR, and EXPAIR
• Support requirements analysis and specification based on business needs
• Prepare functional specifications, feature descriptions, story cards, and acceptance criteria
• Create and maintain user stories, epics, and backlogs within agile tracking tools such as Jira
• Conduct impact analysis and dependency assessments for change requests and enhancements, including integration mapping updates
• Support solution design activities by translating business requirements into functional and technical specifications
• Support feasibility assessments for new requests by evaluating:
  • Business Impact
  • Technical Impact
  • Effort
  • Complexity
  • Risks
  • Dependencies
• Support the preparation of:
  • Risk Matrices
  • Stakeholder Matrices
  • Cost Calculations
  • Technical and Architectural Models
• Support UAT, validation, regression testing, and defect management activities
• Provide support during pilot deployments and post-release validation activities
• Participate in:
  • PI Planning
  • Sprint Planning
  • Daily Stand-ups
  • Sprint Reviews
  • Retrospectives
• Support backlog refinement and requirements refinement sessions
• Facilitate stakeholder alignment and communication between business and IT teams
• Support sprint demonstrations and validation of delivered functionalities
• Monitor and report progress at team and product level
• Prepare and maintain functional documentation in repositories such as Confluence and SharePoint
• Support knowledge transfer activities to business and support teams