Budget Officer

North Atlantic Treaty Organization; Brussel Hoofdstad; Sur place; EUR 90 000 - 110 000; Plein temps

Résumé du poste

NATO - North Atlantic Treaty Organisation is seeking a Budget Officer (261369) within the Science and Technology Organization (STO) for full-time engagement at NATO HQ. The role focuses on managing the OCS budget, planning, and financial oversight to support strategic STB and enterprise objectives.

The incumbent will coordinate the programmatic budget, ensure timely reporting, and interact with the STO Financial Controller’s Office, while handling complex financial governance and

Qualifications

• Have at least 5 years of relevant budgeting and financial management experience.
• Knowledge of funding for scientific/technology programmes and subsidies.
• Experience in international or public sector environments.

Responsabilités

• Oversee OCS budget planning and in-year reviews.
• Monitor commitments and reallocate budget as needed.
• Prepare budget execution reports for leadership and budget committee.
• Coordinate programmatic budget and statements of work.
• Liaise with STO Financial Controller's Office.
• Attend STB Finance and Audit Subgroup meetings.

Connaissances

Budgeting

Financial management

Auditing

Public sector experience

Description du poste

NATO - North Atlantic Treaty Organisation

Job Description - Budget Officer (261369)

Budget Officer - 261369

NATO Body

Science and Technology Organization (STO)

Schedule

Full-time

Application Deadline

27-Sep-2026, 9:59:00 PM

Salary (Pay Basis)

Grade NATO Grade G15

Description

1.Post Context.

The mission of the NATO Science & Technology Organization (STO) is to help position the Nations and NATO’s S&T investments as a strategic enabler of the knowledge and technical advantage for the defence and security posture of NATO and Partner Nations.

The Office of the Chief Scientist (OCS) is chartered to provide executive and administrative support to the NATO Chief Scientist in fulfilling his/her roles as the Chair of the NATO Science & Technology Board (STB), the senior scientific advisor at NATO Headquarters (NATO HQ), and Head of the OCS.

The STO Executive Coordinator Office (GSS) is responsible for providing direct executive and administrative support, subject matter expertise and advice to the Chief Scientist in all his three chartered roles of STB Chair, senior scientific advisor to NATO leadership and Head of OCS, including the internal and external coordination across the STO and the NATO Enterprise.

Further, the GSS is responsible for the management of STB meetings and the handling of STB documents, including the coordination of STB-related matters across the STO.

Finally, the GSS supports the Chief Scientist in managing the OCS resources within the NATO HQ context.

2.Principal Duties.

In coordination with the STO Executive Coordinator, the incumbent provides the primary support to the Chief Scientist in managing the OCS financial resources.

The incumbent is responsible for the medium-term and annual planning as well as in-year reviews of the OCS budget, ensuring compliance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), NATO Civilian Personnel Regulations, IPSAS and the NATO Accounting Framework. He/she also serve as Programme Coordinator for the programmatic funds. In addition, he/she will be responsible for a wide range of issues related to financial and budgetary matters. As required, the Budget Officer will undertake ad hoc assignments and special projects.

the incumbent is responsible for:

a. Effective oversight of the financial planning, budgeting and evaluation cycle, ensuring submission in accordance with set deadlines, including, but not limited to:

• Drafting OCS budget plans as well as contributions to the medium-term financial resource planning, including all exhibits and justifications in accordance with strategic and budgetary direction and guidance;
• Monitoring operational execution, status of commitments and proposing reprioritisation of budget appropriations, when necessary;
• Producing periodic and ad-hoc budget execution reports in accordance with the requirements set by senior leadership and the NATO Budget Committee;
• Managing the budgetary aspects for temporary hires for the OCS;
• Managing purchase requisitions and transactions for the OCS;
• Managing the OCS expenditure of travel, hospitality, programme, training and consultancy credits;
• At financial year-end, review outstanding commitments, coordinate accruals, commitments carried forward and lapses and prepare budget execution report and related notes for the OCS annual financial statements;
• Liaising with the STO Financial Controller’s office as appropriate.

b. Programme Coordinator for the OCS programmatic budget:

• Ensuring the financial management and oversight of the programmatic budget;
• Translating the planned OCS programme of work into budget planning;
• Coordinating and preparing the Statements of Work required to outsource activities;
• Preparing purchase requisitions for the Programme of Work in coordination with the STO Financial Controller’s Office;
• Reviewing the budget execution;
• Seeking from the receiver of an outsourced activity the confirmation of the execution.

c. Prepare correspondence, documents and reports on matters pertaining to the OCS budgets and the financial management, including the documents required for meeting of the STB Finance and Audit Subgroup (FASG).

d. Provide guidance related to budgetary procedures and financial management. Contribute to the development, and ensure implementation, of policies related to budgets.

e. Ensure relevant budget and financial management matters are shared with concerned parties within the OCS and STO. Inform staff of all procedural and administrative changes, upcoming projects and subjects of interest in a timely fashion.

f. Maintain close contact with colleagues in similar positions to ensure an exchange of information and best practices implementation.

g. Work on specific business projects as required.

h. Interact with the providers of Shared Services (including IS/Executive Management and NCIA) at NATO HQ as appropriate.

i. Attend other Committees’ meeting, where the incumbent represents the Chief Scientist, the STO Executive Coordinator and the OCS, as directed by the Chief Scientist.

3.Special Requirements and Additional Duties.

• Performing other related functions, as directed by the Chief Scientist.
• Serving as Secretary of the STB Finance and Audit Subgroup (FASG), in coordination with the STB Secretary to reflect the STB responsibilities.
• The functions involve irregular working hours and frequent travel abroad, including on weekends.

4. Essential Qualifications.

a. Professional/Experience.

• Have at least 5 years of relevant experience in budgeting, financial management, accounting or auditing;
• possess financial management expertise in public/private sector environments;
• have sound knowledge and experience in the field of financial grant management of scientific and/or technology programmes and relevant subsidy mechanisms;
• have a high