Attorney Support Specialist (Secretary)

UNAVAILABLE; Brussel; Ibrido; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

Latham & Watkins, based in Brussels, seeks an Attorney Support Specialist to perform confidential administrative duties for attorneys and managers. The role is centered in our Brussels office with potential hybrid and in-office flexibility, serving clients and staff with professionalism.

The candidate should have a strong English command and additional European language skills (German, Italian, or Spanish preferred) and experience in legal or professional services administration.

Competenze

• Evidence of strong interpersonal and professional communication skills.
• Experience delivering client-focused administrative support in a professional services setting.
• Ability to manage competing deadlines and prioritize tasks.
• Experience in legal or professional services administration is a plus.

Mansioni

• Proactively handling new matter openings, conflict checks, and drafting engagement letters.
• Manage the billing process, prepare drafts and revisions, ensure client billings are submitted.
• Coordinate with Revenue Management regarding attorney billing and related queries.
• Maintain professional communications with attorneys, clients, and staff across the firm.

Conoscenze

Interpersonal skills

Client service focus

Time management

Formazione

High school diploma or equivalent

Bachelor's degree

Descrizione del lavoro

About Latham & Watkins

Latham & Watkins is one of the world's leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Attorney Support Specialist is an integral part of Latham's Attorney Support team. This role will be responsible performing a variety of administrative duties of a confidential nature for attorneys, and/or managers while maintaining positive contact with clients, attorneys, and staff. This role is based in our centrally located Brussels office, offering convenient access to public transportation. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Proactively managing the new matter opening process, conflict checks, and drafting engagement letters
• Managing the billing process to produce drafts and revisions, ensuring the submission of client billings
• Liaising with Revenue Management in relation to attorney billing
• Managing attorney communications as requested

We'd love to hear from you if you:

• Display well-developed and professional interpersonal skills, as well as the ability to interact and communicate effectively with clients and staff at all organizational levels of the firm
• Take initiative to work both independently and in a team environment with a client service focus
• Exhibit the organizational skills needed to manage time well, prioritize effectively, and handle multiple deadlines

And have:

• A High school diploma, "diplôme d'études secondaire", or equivalent
• A Bachelor's degree, preferably
• Relevant administration experience in a legal or professional services environment
• Excellent written and verbal communication skills in English and another European language (preferably German, Italian, or Spanish)

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes:

• Health insurance as well as group income protection and life assurance
• A pension plan
• Wellness programs
• Employee discounts
• And more!

Additionally, we have a range of programming including Global Affinity Groups, which are open to all. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race, colour, religion, sex, age, national origin, sexual orientation, gender identity, gender expression, marital status, or any other characteristic or condition protected by applicable statute. #Associate #LI-AJ1