Associate Biobank Specialist

CellCarta; Antwerpen; Hybrid; EUR 43,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Meal vouchers

DKV hospitalization insurance

Group insurance plan with employer

Bike leasing

Public transportation reimbursement

Career advancement opportunities

Job summary

CellCarta is seeking an Associate Biobank Specialist to coordinate daily Biobank operations, manage inventory, and ensure traceability of samples. You will liaise with internal teams and external partners to support scientific programs and maintain high quality documentation.

The role emphasizes ownership, regulatory alignment, and collaboration across departments, with a hybrid work setup in Sint-Bavostraat, Antwerpen, Belgium.

Qualifications

• Master’s degree in a life sciences discipline or equivalent professional experience.
• Strong organizational skills with ability to oversee multiple activities.
• Ability to prioritize and deliver against timelines.
• Meticulous, professional approach with attention to detail.
• Strong reasoning and problem-solving capabilities.

Responsibilities

• Coordinate Sample Sourcing and External Partnerships with vendors and hospitals.
• Coordinate daily Biobank operations and ensure complete inventory traceability.
• Enter and update information in relevant systems; support accessioning and release.
• Coordinate quality evaluation of samples and perform quality-control checks.
• Ensure compliance with Biobank policies, SOPs, and regulatory standards.
• Collaborate with internal departments and external stakeholders; prepare reports.

Skills

Strong organizational skills

Ability to prioritize

Excellent attention to detail

Clear verbal and written communication

Ownership and accountability

Education

Master’s degree in life sciences

Job description

Associate Biobank Specialist

Are you passionate about science, organization, and quality? Looking for an opportunity to put your skills into practice in a dynamic scientific environment? CellCarta, a leading Contract Research Organization, is looking for an Associate Biobank Specialist to join our team! In this role, you will play an important part in managing our Biobank operations, ensuring the quality and traceability of biological samples, and working closely with internal teams and external partners to support our scientific programs. If you enjoy working in a collaborative environment where attention to detail and quality make a difference, we'd love to hear from you!

Position Summary

As an Associate Biobank Specialist, you will coordinate the day-to-day activities of the Biobank and support the appropriate execution of delegated Biobank management responsibilities. You will maintain oversight of the Biobank inventory, coordinate sample procurement and accessioning, safeguard sample traceability and ensure that the required documentation, agreements and quality records remain complete and up to date.

This is an ideal opportunity for someone who combines scientific understanding with strong organizational skills and who enjoys taking ownership of a process from beginning to end.

Key Responsibilities

• Coordinate Sample Sourcing and External Partnerships
  • Identify and select appropriate commercial vendors and hospitals
  • Coordinate the procurement of samples needed for CellCarta scientific programs
  • Support the establishment and maintenance of contracts and agreements with vendors and hospitals
  • Ensure that applicable documentation and agreements are current and respected for each sample included in the Biobank
• Coordinate Daily Biobank Operations
  • Maintain oversight of the complete Biobank inventory
  • Guarantee the full traceability of every Biobank sample
  • Enter and update information in the relevant systems, ensuring that records remain complete and accurate
  • Support the accessioning and release of Biobank samples in accordance with internal requirements
  • Coordinate the quality evaluation of samples according to established procedures
  • Perform regular quality-control checks covering areas such as sample use, data accuracy and stock management
• Safeguard Quality and Regulatory Compliance
  • Ensure that Biobank policies, SOPs and protocols remain aligned with relevant regulations, quality standards and good clinical practices
  • Maintain Biobank documentation in accordance with the Belgian Royal Decree of 9 January 2018
  • Register and follow up on quality events related to Biobank activities, including complaints, nonconformities and audit or inspection findings
  • Support Biobank-related questions during sponsor, accreditation and regulatory inspections or audits
  • Protect patient and client confidentiality in accordance with company policies
• Connect and Support Stakeholders
  • Act as a central point of contact for Biobank-related questions across the organization
  • Collaborate with internal departments, hospitals, vendors and other external stakeholders
  • Provide internal training on the importance of the correct and responsible use of Biobank samples
  • Prepare reports for internal and external stakeholders, including ethics committees, Finance and other relevant functions
• Improve the Way We Work
  • Identify opportunities to strengthen the quality and efficiency of Biobank processes
  • Help translate improvement opportunities into practical and sustainable changes
  • Contribute to activities relating to inventory and quality management when required

Qualifications

Required Qualifications

• A master’s degree in a life sciences discipline, such as Biomedical Sciences, Biology, Pharmaceutical Sciences or Biochemistry; or an equivalent level of knowledge in life sciences acquired through relevant professional experience
• Strong organizational skills and the ability to maintain oversight of multiple activities
• The ability to prioritize effectively and deliver against agreed timelines
• Excellent attention to detail and a thorough, professional approach
• Strong reasoning and problem-solving capabilities
• Clear verbal and written communication skills
• Openness to feedback and the ability to communicate with different internal and external stakeholders
• A strong sense of responsibility, ownership and accountability
• The ability to manage several activities simultaneously without losing sight of quality or accuracy

Preferred Qualifications

• Experience in a Biobank environment

Work Arrangements

• Full-time position (38 hours per week), Monday to Friday, with a hybrid work arrangement
• Location:Sint-Bavostraat 78, 2610 Antwerpen (Wilrijk), Belgium

Benefits

• Competitive salary
• 9 additional CellCarta Days (prorated based on full-time or part-time status)
• Meal vouchers (€8 per working day)
• Net allowance
• DKV hospitalization insurance
• Group insurance plan with employer contributions
• Bike leasing after six months of service
• Public transportation reimbursement or bicycle/car allowance
• Career advancement opportunities

About CellCarta

CellCartais a global CRO that provides muti-omic pharma laboratory services through a harmonized global footprint and integrated logistics, spanning translational research through late phase clinical trials. At CellCarta, science is not just a discipline, but also a shared purpose. We’re a global team of experts across eight facilities in five countries, united by a commitment to propel precision medicine and make a difference in the lives of patients around the world!

Joining CellCarta means working with a team of dedicated professionals who are focused on achieving our mission to solve the scientific and operational barriers that hold back complex clinical programs, while being supported by a collaborative environment where expertise, curiosity, and contributions truly matter.

Map out your future with us!