Y School Ballarat Administrator

Ymca Australia; Ballarat; On-site; AUD 89,000 - 96,000; Full time

Job summary

Y Ballarat is seeking an Administrator to ensure the smooth and effective operation of Y School Ballarat. You will manage learner enrolments, attendance, compliance records and communications, acting as the first point of contact for families and visitors.

The role requires a Diploma in Business Administration or similar, with experience in educational administration and training or experience with VASS. The successful candidate will contribute to safeguarding and school operations at Ballarat.

Qualifications

• Significant experience in administrative, customer-facing or community engagement roles, preferably in an educational or youth-focused setting.
• Experience managing learner records and compliance data with privacy and confidentiality requirements.
• Knowledge of VASS, VCAA compliance, and VRQA requirements is preferred.

Responsibilities

• Provide high-quality administrative and operational support to ensure smooth running of Y School Ballarat.
• Manage learner enrolments, attendance, compliance records and school communications.
• Act as the first point of contact for families, visitors and community members with a welcoming front-facing presence.
• Administer VCE VM records and VASS in compliance with VCAA and VRQA requirements.

Job description

Join the Y Team!

At the Y, we believe in the power of inspired young people. At Y Ballarat we provide a wide range of programs and services to over 100 communities across Victoria, including rural and remote communities. We currently have over 900 staff across the state and continue to grow and develop our passionate workforce.

Our Youth programs have an increased presence in Ballarat via our range of Youth programs including Jump Start, ReCranked in Schools, Things No One Told You life skills programs and our ReCranked bike recycling workshop.

We are incredibly excited to be on the journey to open Y School Ballarat, our first independent special assistance school offering VCE VM to young people in the Ballarat area in 2027.

For further details visit: yballarat.org.au

Our Opportunity

The Administrator will provide high-quality administrative and operational support to ensure the smooth and effective running of Y School Ballarat. This role is critical to managing learner enrolments, attendance, compliance records, and school communications. The Administrator is the first point of contact for families, visitors, and community members, ensuring a welcoming and professional front-facing presence.

A key responsibility is the management of VCE Vocational Major (VM) records and results, including the administration of the Victorian Assessment Software System (VASS) in compliance with Victorian Curriculum and Assessment Authority (VCAA) requirements.

About the Role:

Job Type: Full time – Fixed term 12 months, moving to ongoing upon successful school registration from the VRQA.

Start Date: As soon as possible.

Qualifications:

• Diploma in Business Administration, Education Support or similar.
• Experience in administration (previous school experience desirable).
• Training or experience with VASS (essential, or willingness to undertake training).

Pay Level:

YG 3 ($88,640 - $95,897 p.a. + super and salary sacrifice).

The successful applicant will be required to undertake a National Police Check and maintain a valid employment Working with Children Check whilst employed in this position.

Prior to being appointed to this position it is required that there is a full disclosure of any pre-existing injuries or disease that might be affected by employment in this position.

Experience

• Significant experience in administrative, customer-facing or community engagement role/s, preferably in an educational or youth-focused settings
• Experience managing learner records and compliance data in accordance with privacy and confidentiality requirements.

Knowledge & Skills

• Excellent knowledge of administrative processes and school operations.
• Familiarity with VASS, VCAA compliance, and VRQA requirements (preferred).
• Excellent organisational and time-management skills with attention to detail.
• Welcoming and supportive approach, with strong interpersonal and communication skills with young people and community.
• Proficiency in Microsoft Office Suite and learner management systems.
• Experience managing confidential information with discretion and integrity.
• Knowledge of Y Ballarat’s mission, programs and strong knowledge, understanding and experience of child safety and safeguarding young people.