School Administrator – Enrolments & Compliance

The Y Australia; Ballarat; On-site; AUD 89,000 - 96,000; Full time

Job summary

Y Ballarat is seeking an Administrator to support the smooth running of Y School Ballarat, handling enrolments, attendance, and compliance records.

The role focuses on managing VCE Vocational Major records and VASS administration, with emphasis on privacy, accuracy, and timely reporting. A Diploma in Business Administration or Education Support is required, along with training or experience in VASS.

Qualifications

• Significant experience in administrative, customer-facing or community engagement role/s.
• Experience managing learner records and compliance data in accordance with privacy requirements.
• Knowledge of VASS, VCAA compliance, and VRQA requirements (preferred).
• Excellent organisational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite and learner management systems.

Responsibilities

• Provide high-quality administrative and operational support for Y School Ballarat.
• Manage learner enrolments, attendance, compliance records and school communications.
• Administer VCE Vocational Major records and VASS in line with VCAA and VRQA requirements.

Skills

Administrative experience

Customer-facing experience

Learner records management

VASS knowledge

Microsoft Office

Communication skills

Youth-focused experience

Education

Diploma in Business Administration, Education Support or similar

Tools

VASS

VRQA requirements

Job description

Y Ballarat is seeking an Administrator to support the smooth running of Y School Ballarat, handling enrolments, attendance, and compliance records.

The role focuses on managing VCE Vocational Major records and VASS administration, with emphasis on privacy, accuracy, and timely reporting. A Diploma in Business Administration or Education Support is required, along with training or experience in VASS.