Workshop Coordinator / Planner

Questas Group; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Salary packaging

Novated leasing

Inhouse training

Professional development

Parental leave

Women’s Lead Network

Home Safe program

Fitness Passport

Job summary

Berendsen Fluid Power in Wetherill Park seeks a Workshop Coordinator / Planner to lead workshop estimates, scheduling and job packs, ensuring on-time delivery to customers.

You will coordinate with sales, customers, suppliers and contractors, manage work in progress, and drive accurate BOMs, job cards and work instructions for each job. The role suits organised, proactive communicators with experience in workshop environments.

Qualifications

• Excellent communication across sales, customers, suppliers and contractors.
• Strong organisational skills with multi-job juggling.
• High initiative and attention to detail.
• General engineering knowledge; ability to read/interpret technical drawings and specs is preferred.
• Experience estimating, scheduling or coordinating jobs in a workshop, trade or industrial environment.

Responsibilities

• Prepare accurate estimates and quotes from scopes of work.
• Book jobs and complete Job Cards within 24 hours of receiving the PO.
• Prepare Bills of Materials with pricing and availability.
• Build comprehensive Job Packs (Job Cards, BOMs, Work Instructions).
• Keep WIP up to date and provide clear updates in meetings.
• Liaise with sales and customers, communicating delays early.
• Coordinate with suppliers/contractors for pricing and on-time delivery.
• Consolidate administrative tasks for costing and invoicing.

Skills

Excellent communication

Organisational skills

Initiative

Attention to detail

Engineering knowledge

Reading drawings

Estimating

Scheduling

Coordinating

Job description

About the Opportunity

We are seeking an organised and proactive Workshop Coordinator / Planner to join our Wetherill Park team.

In this role, you will be the engine room of the workshop, estimating jobs, coordinating workflow from quote to completion, and keeping every job on track so our customers get the right work done on time.

You will be the workshop's key point of contact with sales, customers, suppliers, and contractors, so no two days will look the same.

Why Berendsen Fluid Power?

• Employee benefits program - offering salary packaging options, novated leasing, discounts at everyday stores and much more!
• Access to our inhouse training program.
• Professional development opportunities – we are focused on promoting from within and are focused on developing our peers.
• 8 weeks paid parental leave & 1-week secondary carer leave.
• An inclusive culture and access to our Women’s Lead Network
• A robust focus on work, health, and safety through our “Home Safely Every day” program
• Fitness Passport

Your tasks will include:

• Preparing accurate estimates and quotes based on scopes of work and direct customer requests.
• Booking in jobs and completing Job Cards within 24 hours of receiving the job PO
• Preparing Bills of Materials in consultation with workshop staff, with pricing and availability confirmed
• Building comprehensive Job Packs, including Job Cards, BOMs and Work Instructions, ready for the planned start of work
• Keeping the WIP file up to date and providing clear, well informed job updates during Work in Progress meetings.
• Liaising with sales and customers, keeping them informed on job status and giving early notice of any delays.
• Working with suppliers and contractors to secure competitive pricing and on time delivery of components.
• Coordinating administrative tasks at the completion of each job, so Job Packs reach the Administrator ready for costing and invoicing.

About You

• Excellent communication skills, with the confidence to liaise across sales, customers, suppliers, and contractors.
• Strong organisational skills and the ability to juggle multiple jobs at different stages at once.
• A high level of initiative and strong attention to detail.
• General engineering knowledge, with the ability to read and interpret technical drawings and specifications are preferred.
• Experience estimating, scheduling, or coordinating jobs in a workshop, trade, or industrial environment are preferred.

About Us

Berendsen Fluid Power is Australia's largest, locally owned hydraulic company, operating hydraulic sales and service branches spanning the country.

We have our customers covered with a wide range of fluid power products, hydraulic service and repair facilities, hydraulic system solutions, as well as our own range of manufactured cylinders and power units.

Berendsen Fluid Power is part of Questas Group. Questas Group operates throughout Australia with 800+ employees across 37 locations.

Berendsen is committed to fostering a diverse, inclusive workplace and ensuring everyone goes Home Safely Every day.