Workplace Officer

Aware Super; Sydney; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Health & fitness reimbursement

Work from home technology reimburse.

Salary continuance insurance

Organisation-wide meeting free zones

Job summary

Aware Super is seeking a Workplace Officer to create a safe, welcoming office environment and support day-to-day facilities operations across our Sydney corporate offices. You will coordinate services, respond to workplace requests, and work with internal stakeholders, building management, and external providers.

The role is based in Sydney on site, permanent, requiring a provisional Australian driver’s license and ability to travel between locations as needed.

Qualifications

• Demonstrated experience in a facility/property related role within a corporate office environment.
• Provisional Australian driver's license is required and travel between office locations may be needed.
• Experience in financial services or superannuation is desirable.

Responsibilities

• Efficiently manage BAU requests and initiatives across the corporate multi-office portfolio with high attention to detail.
• Identify and resolve issues that may impact timely BAU completion.
• Collaborate with internal and external stakeholders to ensure timely resolution of requests.
• Liaise with catering providers to manage BAU requests for events and seminars, ensuring service quality.
• Lead room setups for meetings, seminars, and activations; ensure readiness with supplies and clean boards.
• Assist Portfolio Management with delivery of facilities services for new offices or closures.
• Identify process improvements to enhance BAU operations.
• Oversee maintenance and procurement of stationery, kitchen consumables and supplies.

Skills

Facility management

Stakeholder liaison

Organisational skills

Travel between offices

Autonomous work

Finance industry experience (desirable

Job description

As one of Australia's largest profit-for-members superannuation funds, we always remember whose money it is and whose future we're looking after. We work to reimagine a new way forward for our 1.1 million members and their communities. Each other. And our world.

Sound good? Learn more about us and what we do at aware.com.au

Your New Role

Join Aware Super as a Workplace Officer and help create a safe, welcoming and well-resourced office environment for our people. You'll support the day-to-day operation of our corporate offices, coordinating facilities services, responding to workplace requests and working closely with internal stakeholders, building management and external service providers.

• Sydney location (on site 5 days a week)
• Permanent role

Key responsibilities include:

• Efficiently manage and promptly address all Business as Usual (BAU) requests and initiatives within the assigned corporate multi-office portfolio with high attention to detail.
• Proactively identify and resolve issues that may impact the timely completion of BAU tasks.
• Collaborate with internal and external stakeholders to ensure timely and effective resolution of requests.
• Liaise with contracted catering providers to manage all incoming requests for BAU requirements, events, and seminars, ensuring service quality and timeliness.
• Lead the setup of rooms for meetings, seminars, and activations. Conduct inspections to ensure readiness, including stocked supplies and clean whiteboards.
• Assist the Portfolio Management team with the delivery of facilities services related items for all new office accommodation/office closures.
• Identify and implement process improvements to enhance the efficiency and effectiveness of BAU operations.
• Oversee the maintenance and procurement of stationery, kitchen consumables, and other essential supplies to support daily operations.

How do you exceed our expectations?

• Demonstrated experience working in a facility/property related role within a corporate office environment.
• Minimum provisional Australian driver's license is required and ability to travel between office locations as required.
• Exceptional interpersonal skills with the ability to communicate across all levels of business and external stakeholders.
• Excellent organisational skills and ability to complete tasks within required time frames.
• Exercise sound judgement and attention to detail.
• Ability to work autonomously and in a fast-paced environment.
• Experience within the financial services or superannuation industry (desirable).

Employee Experience

We understand that not everyone works in the same ways. We value flexibility and know that it helps you manage work and life.

Why you'll love working at Aware Super:

• Have a super impact: You'll think big and care deeply to help more Australians live their best lives in retirement.
• Be part of something super unique: You'll work to reshape super and retirement. We'll invest in your growth and give you the opportunity to work on career-defining projects.
• Work with super humans: You'll work hard and innovate, but also have some fun along the way.
• Feel super cared for: We'll support your wellbeing today, as well as in the future. Enjoy a health & fitness reimbursement, work from home technology reimbursement, salary continuance insurance and organisation-wide meeting free zones.

The Aware Super difference

At Aware Super, we believe that diversity of thought, background and experience creates better outcomes for our members and communities and a stronger sense of belonging for our people. We value a diverse workplace and strongly encourage women, Aboriginal & Torres Strait Islander people, people with cultural and linguistic diversity, LGBTQIA+ individuals, people with disabilities, and mature-age individuals to apply. We are proud to be consistently recognised as an Employer of Choice for Gender Equality and our CEO, Deanne Stewart, is a Pay Equity Ambassador.