Team And Communication Coordinator

Aware Super; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Health & fitness reimbursement

Work from home technology stipend

Salary continuance insurance

Organisation-wide meeting-free zones

Job summary

Aware Super is seeking an experienced Executive Assistant to support the General Manager, Guidance & Advice and the Leadership Team. You will manage complex diaries, inboxes and meeting schedules, arrange meetings, workshops, travel and accommodation, and coordinate the annual communications plan across Guidance & Advice to keep priorities on track.

This full-time parental leave cover role is open to candidates in Sydney, Melbourne, Perth and Queensland.

Qualifications

• Experience as an Executive Assistant, Team Assistant, Team Coordinator or similar support role.
• Exceptional organisation, planning and multitasking skills.
• Ability to influence and build trusted relationships across all levels of an organisation.
• A proactive mindset with strong attention to detail.

Responsibilities

• Provide high-level administrative support to the General Manager and Leadership Team.
• Manage complex diaries, inboxes and meeting schedules.
• Arrange meetings, workshops, offsites, travel and accommodation.
• Coordinate the annual communications plan across Guidance & Advice.
• Support leadership meetings, all-team forums and briefing sessions; and
• Partner with Internal Communications and business stakeholders to ensure clear, consistent messaging.

Skills

Executive Assistant

Team Assistant

Team Coordinator

Job description

Your New Role

Supporting the General Manager, Guidance & Advice and broader Leadership Team, you'll play a pivotal role in keeping priorities on track, delivering seamless administrative support, and ensuring important messages are communicated effectively across the function.

You'll be the go-to person for coordinating team communications, leadership meetings, presentations, events and leadership activities, helping bring together people, information and ideas that enable the team to perform at its best.

This role is open to candidates based in Sydney, Melbourne, Perth and Queensland.

Please note this a full time parental leave cover opportunity until February 2028.

Some responsibilities include:

• Provide high-level administrative support to the General Manager and Leadership Team;
• Manage complex diaries, inboxes and meeting schedules;
• Arrange meetings, workshops, offsites, travel and accommodation;
• Coordinate the annual communications plan across Guidance & Advice;
• Support leadership meetings, all-team forums and briefing sessions; and
• Partner with Internal Communications and business stakeholders to ensure clear, consistent messaging.

How do you exceed our expectations?

• The idea of being part of our growth is exciting and you want to play a pivotal role in making super simple;
• Experience as an Executive Assistant, Team Assistant, Team Coordinator or similar support role;
• Exceptional organisation, planning and multitasking skills;
• The ability to influence and build trusted relationships across all levels of an organisation;
• A proactive mindset with strong attention to detail;
• Experience creating professional communications on behalf of senior leaders;
• You are balanced in accepting risk in any decision you face. You are curious to understand risk context and choose to speak up as we simplify, learn and grow.

Employee Experience

We understand that not everyone works in the same ways. We value flexibility and know that it helps you manage work and life.

Why you'll love working at Aware Super:

• Have a super impact: You'll think big and care deeply to help more Australians live their best lives in retirement.
• Be part of something super unique: You'll work to reshape super and retirement. We'll invest in your growth and give you the opportunity to work on career-defining projects.
• Work with super humans: You'll work hard and innovate, but also have some fun along the way.
• Feel super cared for: We'll support your wellbeing today, as well as in the future. Enjoy a health & fitness reimbursement, work from home technology reimbursement, salary continuance insurance and organisation-wide meeting free zones.

The Aware Super difference

At Aware Super, we believe that diversity of thought, background and experience creates better outcomes for our members and communities and a stronger sense of belonging for our people. We value a diverse workplace and strongly encourage women, Aboriginal & Torres Strait Islander people, people with cultural and linguistic diversity, LGBTQIA+ individuals, people with disabilities, and mature-age individuals to apply. We are proud to be consistently recognised as an Employer of Choice for Gender Equality and our CEO, Deanne Stewart, is a Pay Equity Ambassador.