Workplace Manager

Planet Innovation; City of Melbourne; On-site; AUD 120,000 - 150,000; Full time

Job summary

Planet Innovation in Melbourne (Box Hill) is seeking a Workplace Manager to oversee the workplace experience for PI teams across Australia and the USA. You will ensure assets are well-maintained and align spaces with PI's culture.

You will lead a small facilities team, coordinate ESG and OH&S programs, manage vendors and landlords, and partner with EHS, catering, events, and People Matters to deliver exceptional workplace experiences in Melbourne and Irvine.

Qualifications

• 5+ years' experience in building/workplace management, including remote sites outside Australia.
• Working knowledge of Workplace Health and Safety (Australia) is essential; OSHA knowledge (USA) is a plus.
• Experience managing workplace projects and vendor relationships.
• Ability to articulate information clearly with proactive operational updates.
• Demonstrated change management experience.
• Experience managing quotes, tradespersons, landlords and vendors.
• Experience with budgets, forecasting and cost optimisation.
• People leadership is preferred, with ability to develop an engaged team.
• Experience with cleanroom environments and contamination control is highly regarded.
• Exposure to ESG reporting and sustainability initiatives.

Responsibilities

• Drives the facilities and workplace strategy across Australia (Melbourne) and the USA (Irvine).
• Builds strong relationships with senior regional leaders to plan for space, growth and culture.
• Owns internal facilities/workplace communications end-to-end with operational status updates.
• Partners across EHS, catering, events, security and People Matters to deliver workplace experiences.
• Leads PI's facilities-related ESG agenda across Australia and the USA.
• Builds and leads an agile facilities team, including contractors and vendors, with a feedback culture.
• Delivers well-run operations spanning maintenance, travel, catering, events, and programming.
• Champions OH&S/EHS framework (OH&S in Australia, OSHA in the USA) for wellbeing.
• Manages Melbourne cleanroom facilities and compliance with classification standards.
• Manages landlord relationships and performance of facilities vendors and partners.

Job description

Planet Innovation (PI) is an award-winning medtech contract design and manufacturing company. We partner with leading global healthcare organisations and high-growth start-ups to create innovations that improve patient outcomes. Headquartered in Melbourne, with a growing presence in Irvine, California, we are expanding rapidly to meet strong demand across our client base.

About the role:

As Workplace Manager, you will be responsible for the workplace experience of team members and PI building assets in Australia (Box Hill, Melbourne) and USA (Irvine, California). You will ensure all building assets are maintained at an organisational level, while acting as a strategic partner who treats PI's physical spaces as a direct extension of its culture. This role combines data, cross-functional alignment and proactive ownership to curate a workplace where PI teams can do their best work.

Key responsibilities:

• Drives the facilities and workplace strategy across Australia (Melbourne) and the USA (Irvine)
• Builds strong relationships with senior regional and business leaders, developing a deep understanding of PI's trajectory to proactively plan for space, growth and cultural requirements
• Owns internal facilities/workplace communications end-to-end, providing operational status updates that drive alignment and information-sharing
• Partners tightly across functions - EHS, catering, events, security and People Matters, to deliver impactful workplace experiences
• Leads PI's facilities-related ESG agenda across Australia and the USA
• Builds and leads an agile, inclusive facilities/workplace team, including contractors and specialist vendors, and fosters a genuine feedback culture that enables innovation
• Delivers excellent, well-run building operations spanning maintenance, travel arrangements, catering, events and workplace programming across Melbourne and Irvine
• Champions a visible, proactive OH&S/EHS framework (OH&S in Australia, OSHA in the USA) that safeguards wellbeing
• Manages Melbourne cleanroom facilities, ensuring ongoing compliance with cleanroom classification and contamination-control standards
• Manages landlord relationships and the performance of facilities vendors and strategic partners

About you:

• At least 5 years' experience in building/workplace management, ideally including remote sites outside Australia
• Working knowledge of Workplace Health and Safety (Australia) is essential and OSHA requirements (USA) would be highly beneficial
• Experience managing workplace projects
• Ability to articulate information clearly and concisely, including proactive operational updates
• Demonstrated experience in change management processes
• Demonstrated experience managing quotes and tradespersons, as well as landlord and vendor relationships
• Working knowledge of budgets, budget forecasting and cost optimisation
• People leadership is preferred, including building and developing an engaged, inclusive team
• Experience with cleanroom environments (classification standards, contamination control, planned maintenance) is highly regarded
• Experience with, or exposure to, ESG reporting and sustainability initiatives
• A collaborative, inclusive culture where your contributions are valued from day one
• Exposure to technically complex, meaningful products, including medical devices that help people
• A supportive team in our Box Hill facility with the tools and processes to help you succeed and grow