Warehouse Administrator

UGL; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

16 weeks paid parental leave

Salary continuance insurance

Discounted health insurance (Medibank)

Individual Development Plan

Wellness Program with AIA Vitality

OneRewards Discount Program

Job summary

UGL is seeking a Project Administrator to support the Warehouse & Logistics Manager at our Nunawading project site. The role covers clerical, administrative and organisational tasks, end-to-end procurement, vendor liaison, and data management in SAP and reporting systems.

You will coordinate delivery schedules, ensure time sheets and reports are completed daily, and assist the contracts and procurement team with vendor activities. This full-time role is based in Melbourne’s inner suburbs.

Qualifications

• Previous administrative experience in a Construction / Project site environment.
• Proficient skills in computers: MS Word, Excel, Access, email etc.
• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through in a fast paced environment with multiple and competing demands.

Responsibilities

• Coordinate and support end-to-end procurement processes across the project per Delegations of Authorities and project plans.
• Create purchase requisitions using designated system.
• Liaise with vendors and provide information per company procedures.
• Maintain SAP Inventory Management master data and related systems.
• Update SAP Inventory Management data and reporting graphs for status.
• Ensure daily reports are actioned and completed.
• Assist with Time Sheet compliance administration.
• Coordinate delivery schedules input and updates.
• Support Contracts and Procurement with vendor engagement activities.
• Draft and coordinate correspondence for purchasing requirements.

Skills

MS Word

Excel

Access

Email

Administrative tasks

Prioritisation

Time management

Job description

Help us shape the nation.

UGL provides engineering, construction, and maintenance services across industries including oil and gas, power, renewables, resources, water, defence, and telecommunications, in a fast-paced and ever-evolving environment.

UGL provides engineering, construction, and maintenance services across industries including oil and gas, power, renewables, resources, water, defence, and telecommunications, in a fast-paced and ever-evolving environment.

Be part of our team delivering North East Link which is Victoria’s largest transport infrastructure project. Joining this landmark project offers you the opportunity to gain invaluable experience on one of Australia’s most complex and career-defining infrastructure programs. Upon completion, North East Link will transform Melbourne’s transport network, reducing congestion, improving connectivity, and creating a lasting legacy for the city.

About The Role

Based in our Nunawading project site office, this role will provide clerical, administrative and organisational support to the Warehouse & Logistics Manager, the Warehouse team in conducting and achieving the following tasks:

• Co-ordinate and support end to end procurement processes across the project in accordance with Delegations of Authorities and project management plans


• Create purchase requisitions using designated system


• Liaise with vendors on enquiries and provide necessary information as required by company procedures


• Create master data requirements into system (SAP Inventory Management)


• Manage and maintain relevant systems and administrative data in SAP, ensuring co-ordination with relevant delivery schedules


• Manage and maintain the SAP Inventory Management database daily, updating graphs, and data for reporting status as and when required.


• Ensure all reports are actioned and completed daily


• Ensure Time Sheet compliance administration


• Responsible for input and co-ordination of the Delivery schedule


• Assistance to Contracts and Procurement team with vendor engagement activities


• Draft and coordinate correspondence and provide sound and practical advice on purchasing requirements in accordance with processes and procedures.


• Managing daily warehouse receiving, picking and dispatching demand, providing reports, graphs, and data for Warehouse Department as and when required.


• Ensure compliance with all record keeping requirements.


• Maintaining Cost Control, and protecting cashflow ensuring vendor invoice payments are able to be processed in a timely manner.


• Collating information to be included in monthly reports.

About You

• Previous administrative experience in a Construction / Project site environment


• Proficient skills in computers: MS Word, Excel, Access, email etc.


• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

About UGL

As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.

We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.

What We Offer

• Benefit from 16 weeks of paid primary parental leave.


• Complimentary salary continuance insurance.


• Discounted Medibank health insurance.


• Shape your career with an Individual Development Plan.


• Participate in our Wellness Program with AIA Vitality.


• Access our OneRewards Discount Program.

Job Ref 268508

Discipline

Project Administrator

Primary Location

Australia-VIC-Melbourne CBD & Inner Suburbs

Work Type

Full-time