Ward Clerk - 3 North

Grampians Health; Ballarat; On-site; AUD 36,000 - 44,000; Part time

Benefits offered by this job

Flexible work arrangements

Salary packaging

Staff Fitness program

Staff rewards and recognition

Job summary

Grampians Health is seeking a Ward Clerk for a permanent part-time position with shifts typically including afternoons and mornings. The role involves coverage across a rotating roster and may include Saturday mornings, commencing November/December 2026.

Experience in an acute care ward is advantageous, with familiarity of hospital IT systems such as IBA PAS, BOSSnet and ARM beneficial. Join a diverse team delivering safe, patient-centred care in Ballarat.

Qualifications

• Excellent communication skills and willingness to work as part of a team.
• Experience in complex and busy environments preferred.
• Able to adapt to change and rotate across shifts.

Responsibilities

• Work a rotating Ward Clerk roster including evening and day shifts.
• Assist with coverage of leave for 3 North Ward Clerk.
• Support ward administrative tasks and patient information systems.

Skills

Communication

Teamwork

Adaptability

Attention to detail

Tools

IBA PAS

BOSSnet

ARM

Job description

Permanent Part-Time (up to 19.5 hours per fortnight)
Due to commence in November / December 2026

About the Role

The successful applicant will be required to work a variety of Ward Clerk shifts, according to a rotating roster. Some of the current shifts worked are as follows: evening shifts (2pm- 7pm or 3pm - 7pm), day shifts (7.30am - 4pm) and Saturday mornings (8am - 1pm). The ability to assist with coverage of planned 3 North Ward Clerk leave is essential and may include a variety of other shift options.

Skills & Experience

• Applicants must be able to demonstrate excellent communication skills, be willing to work as part of a team, have a proven track record of working in complex & busy environments and be accepting of change. Good co-ordination and communication with the rest of the3 north Ward Clerk teamis essential.
• Experience in the Ward Clerk role in the acute care setting would be an advantage, however applicants with good knowledge of the hospital's departments and information technology systems, such as IBA PAS, BOSSnet, ARM, Intranet, etc will be considered.

At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Access to Staff Fitness program
• Staff rewards and recognition programs

About Grampians Health

Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Ballarat is the largest centre in Western Victoria and the state’s fastest growing inland city.Uniquely located within easy access to Melbourne, Ballarat has some of Australia’s most significant heritage buildings and natural landscapes. To learn more about Ballarat click here -Visit Ballarat

Diversity and Inclusion

All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check. All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.