Ward Clerk - 3 North

State Government of Victoria, Australia; Ballarat; Hybrid; AUD 15,000 - 25,000; Part time

Benefits offered by this job

Flexible work options

Salary packaging

Staff fitness program

Staff rewards and recognition

Job summary

Grampians Health in Ballarat is seeking a Ward Clerk for permanent part-time hours up to 19.5 per fortnight. The role involves working a rotating roster with evening, day, and Saturday shifts, and covering planned leave for the ward team.

A solid foundation in hospital IT systems and teamwork will help you excel. Applicants should demonstrate strong communication skills and the ability to work calmly in busy clinical settings.

Qualifications

• Excellent communication and teamwork in busy hospital environments.
• Ability to adapt to changing rosters and duties.
• Experience in ward clerk or hospital information systems is advantageous.

Responsibilities

• Cover a variety of Ward Clerk shifts as rostered, including evenings and Saturdays as needed.
• Assist with coverage of planned Ward Clerk leave and roster coordination.

Skills

Communication skills

Teamwork

Adaptability

Tools

IBA PAS

BOSSnet

ARM

Job description

Permanent Part-Time (up to 19.5 hours per fortnight)
Due to commence in November / December 2026

About the Role

The successful applicant will be required to work a variety of Ward Clerk shifts, according to a rotating roster. Some of the current shifts worked are as follows: evening shifts (2pm- 7pm or 3pm - 7pm), day shifts (7.30am - 4pm) and Saturday mornings (8am - 1pm). The ability to assist with coverage of planned 3 North Ward Clerk leave is essential and may include a variety of other shift options.

Skills & Experience

• Applicants must be able to demonstrate excellent communication skills, be willing to work as part of a team, have a proven track record of working in complex & busy environments and be accepting of change. Good co-ordination and communication with the rest of the3 north Ward Clerk teamis essential.
• Experience in the Ward Clerk role in the acute care setting would be an advantage, however applicants with good knowledge of the hospital's departments and information technology systems, such as IBA PAS, BOSSnet, ARM, Intranet, etc will be considered.

At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Access to Staff Fitness program
• Staff rewards and recognition programs

About Grampians Health

Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Ballarat is the largest centre in Western Victoria and the state’s fastest growing inland city.Uniquely located within easy access to Melbourne, Ballarat has some of Australia’s most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

Diversity and Inclusion

All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check. All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.

Applications close Sunday 18 October 2026 at 11.59pm