Waiting List Officer - Endoscopy

St Vincent’S Health Australia; Melbourne; On-site; AUD 66,000 - 73,000; Full time

Benefits offered by this job

Salary packaging

Wellbeing initiatives

Accrued Day Off

Job summary

St Vincent’s Health Australia is seeking a Permanent Waitlist Officer – Endoscopy in Melbourne to support the Planned Surgery Management Team. You will manage waiting lists, update the PAS Waiting List Screen, and coordinate patient admissions for procedures at the Fitzroy location.

The role requires healthcare admin experience, familiarity with patient administration systems, and MS Office proficiency; Endoscopy clerical experience is preferred. Salary range applies.

Qualifications

• Relevant experience in administration in a healthcare role.
• Experience with patient administration systems.
• Working knowledge of Microsoft Office including Outlook, Word and Excel.
• Desirable: Endoscopy clerical experience.
• Current National criminal history check, or willing to obtain.

Responsibilities

• Receive and process waiting list forms from clinics and other areas within DHHS policies.
• Accurately create, record and update the Waiting List Screen on PAS.
• Contact patients and schedule admission for procedures.
• Schedule appointments including pre-admission and anaesthetic clinics and related investigations.

Skills

Healthcare admin

PAS system

MS Office

Endoscopy experience

Criminal history check

Tools

PAS

Job description

Description

:

Permanent Waitlist Officer Position - Endoscopy

• Excellent benefits including salary packaging
• Fitzroy location
• Multiple permanent hours available (1.6 FTE available)

About the Role

• Receive and process waiting list forms from specialist clinics, private rooms and other areas of St Vincent's within stipulated time frame as per DHHS Elective Surgery Access Policy
• Accurately create, record and update the Waiting List Screen on Patient Administration System (PAS) as required
• Contact patients and schedule admission for procedures
• Schedule any appointments, that may include pre admission clinic, anaesthetic clinic, perioperative medicine unit (PMU) clinic and any associated investigations as requested by the SLN or unit

Classification for this position will range between HS1 – HS17 ($65,739.96 - $72.677.28 per annum, pro rata) with an over award of $4.47 per hour.

Your Contribution

• Relevant experience in administration in a healthcare role
• Experience with patient administration systems
• Working knowledge of Microsoft office including Outlook, Word and Excel
• Desirable: Endoscopy clerical experience
• Current National criminal history check, or willing to obtain

What we Offer

• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Salary Packaging – Increase your take home pay!
• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
• Discounts and Promotions always available through our Foundation
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement

About Planned Surgery Management Team

The Planned Surgery Management Team (PSMT) coordinates the care of those patients that are on the St Vincent’s Hospital planned surgery and endoscopy waiting list in accordance with the Department of Health and Human Services (DHHS) Planned Surgery Access Policy (PSAP). They are responsible for the case management and coordination of care for patients from when they go on the surgical waitlist until they are scheduled and have their procedure.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations). This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements.

Closing Date:

13 November 2026 11:59pm