VIP Delegation Coordinator (Surge Pool)

Abt Global Australia; Cairns Regional; On-site; AUD 80,000 - 110,000; Part time

Job summary

Abt Global Australia is seeking expressions of interest for a pre-qualified Surge Support Pool member to provide flexible delegation support during high-level visits and related activities across Australia. The role involves coordinating delegations, visitor management, protocol arrangements and stakeholder liaison, with travel and after-hours work as needed.

Pool members may be engaged for short-notice assignments, reporting to the Program Activity Manager or Lead, and will support DFAT-funded

Qualifications

• Experience supporting high-level visits, delegations, VIPs or international guests.
• Experience coordinating logistics, protocol, hospitality and on-the-ground activities.
• Strong stakeholder engagement with government, diplomatic, senior or high-profile stakeholders.
• Ability to manage detailed schedules, competing priorities and changing requirements.
• Sound judgement, professionalism and discretion, escalation when required.

Responsibilities

• Coordinate visiting delegations and manage on-the-ground support during High Level Visits.
• Assist with protocol arrangements and official engagements.
• Liaise professionally with delegates, government and diplomatic stakeholders and service providers.
• Support airport arrivals/departures, delegate movements and daily schedules.
• Provide participant support and respond to delegate needs during visits.
• Support meetings, events, site visits and official engagements.
• Coordinate transport, accommodation and other logistics with venues and providers.
• Monitor schedules and communicate changes or emerging issues promptly.
• Troubleshoot operational issues and escalate as needed.
• Maintain administrative records and contribute to activity reporting.
• Perform other delegation-support duties within the agreed scope.

Skills

High-level visits experience

Logistics coordination

Stakeholder engagement

Organisational skills

Discretion and judgement

Independent and collaborative work

Travel availability

Flexibility in fast-paced environments

Education

Tertiary qualification in international relations or related field

Job description

Abt Global Australia is seeking expressions of interest for a pre-qualified Surge Support Pool member to provide flexible delegation support during high-level visits and related activities across Australia. The role involves coordinating delegations, visitor management, protocol arrangements and stakeholder liaison, with travel and after-hours work as needed.

Pool members may be engaged for short-notice assignments, reporting to the Program Activity Manager or Lead, and will support DFAT-funded