Surge Delegation Coordinator for High-Level Visits

Abt Global Australia; Cairns Regional; Remote; AUD 90,000 - 120,000; Full time

Job summary

Abt Global Australia is seeking expressions of interest for an APLP Delegation Support Specialist to join a pre-qualified Surge Support Pool. This consultant role provides flexible delegation support during high-level visits and related activities across Australia, including Canberra, Cairns and Townsville.

Pool members may be engaged to assist with delegation coordination, visitor management, protocol, stakeholder liaison and on-the-ground coordination. Assignments vary in duration and scope.

Qualifications

• experience supporting high-level visits, delegations, VIPs or international guests
• experience coordinating logistics, protocol, hospitality and on-the-ground activities
• strong stakeholder engagement with government, diplomatic, senior or other high-profile stakeholders
• strong organisational skills with detailed schedules and changing priorities
• sound judgement, discretion, and ability to elevate issues when needed
• working independently and in a small team with flexibility
• availability for travel, short-notice engagements or after-hours work

Responsibilities

• coordinate and manage visiting delegations
• provide on-the-ground support during High Level Visits
• assist with protocol arrangements and official engagements
• liaise with delegates, government, diplomats, service providers and staff
• support airport arrivals/departures and delegate movements
• provide participant support and respond to delegate needs
• support meetings, events, site visits and official engagements
• coordinate transport, accommodation and logistics with venues and providers
• monitor schedules and communicate changes promptly
• troubleshoot operational issues and escalate when needed
• maintain administrative records and contribute to reporting
• perform other delegation-support duties within scope

Job description

Abt Global Australia is seeking expressions of interest for an APLP Delegation Support Specialist to join a pre-qualified Surge Support Pool. This consultant role provides flexible delegation support during high-level visits and related activities across Australia, including Canberra, Cairns and Townsville.

Pool members may be engaged to assist with delegation coordination, visitor management, protocol, stakeholder liaison and on-the-ground coordination. Assignments vary in duration and scope.