Vendor Coordinator

Wavelink; City of Melbourne; Hybrid; AUD 60,000 - 78,000; Full time

Benefits offered by this job

Flexible work

Modern offices

Work from home option

Social events

Rewards program

Inclusive culture

Job summary

Wavelink in Melbourne seeks a proactive Vendor Admin & Coordination role to support vendors and the wider Wavelink team across security, networking and intelligent networks pillars (excluding Fortinet).

You will assist with vendor activity, maintain information, coordinate follow-up actions, and learn how vendor programs support growth in the ANZ market. The role offers hybrid work and modern offices in Hawthorn (Melbourne) and Paddington (Sydney).

Qualifications

• Previous experience in vendor administration or sales support.
• Experience in technology distribution or partner landscape is desirable.
• Excellent attention to detail and ability to learn quickly.
• Strong organisational skills with ability to manage deadlines.
• Clear written and verbal communication.

Responsibilities

• Coordinate day-to-day administrative support for vendor activities and meetings.
• Develop vendor plans and maintain contact lists and trackers.
• Schedule meetings, agendas, notes and follow-up actions.
• Prepare vendor updates, internal summaries and sales activity reports.
• Assist with pricing requests, deal registrations, rebates and vendor program requirements.
• Coordinate updates between vendors and internal teams.
• Lead vendor programs, processes and requirements.
• Support Sales and partner communications and pipeline information in Hubspot.
• Ensure clear communication with internal teams and vendor contacts.

Skills

Vendor administration

Sales support

HubSpot familiarity

MS Office proficiency

Attention to detail

Communication skills

Team collaboration

Vendor programs

Tools

HubSpot

Microsoft Office

Outlook

Excel

PowerPoint

Word

Job description

This role provides administrative and coordination
support to the Vendors and wider
Wavelink
team
across the security, networking and intelligent networks pillars (excluding Fortinet). You will assist with vendor activity, maintain
accurate
information, coordinate follow-up actions, and learn how vendor programs and channel operations support growth in the Australia & New Zealand
market.

Job Responsibilities

Vendor Administration and Coordination

• Coordinate day-to-day administrative support for vendor activities, including. meetings and action items.
• Assist in the development of vendor plans
• Maintain vendor contact lists, activity trackers, pipeline notes and basic reporting information via Hubspot
• Assist with scheduling meetings, preparing agendas, taking notes and following up assigned actions
• Support the preparation of vendor updates, internal summaries and sales activity reports
• Help gather information for pricing requests, deal registrations, rebates and vendor program requirements
• Coordinate updates between vendors and internal teams
• Lead vendor programs, processes and requirements
• Track program requirements, funding information, rebate details and key dates
• Prepare briefs for the Marketing team to ensure alignment on Vendor events and campaigns
• Escalate questions, risks or incomplete information to the Head of Sales for guidance

Partner and Sales Team Support

• Support the Sales Team by updating partner lists, activity trackers and basic pipeline information in Hubspot
• Assist with coordinating partner communications, meeting notes and follow-up actions
• Help collect information needed for sales forecasts, deal registrations and reporting
• Provide responsive administrative support to help sales and vendor activity run smoothly

Communication and Team Support

• Communicate clearly and professionally with internal teams and vendor contacts.
• Follow up actions, requests and information under the guidance of the Vendor Manager.
• Build a working understanding of Wavelink’s vendors, products, partners and internal processes.

Skills & Experience

• Previous experience in vendor administration, sales support, vendor marketing coordination or a similar support role is required.
• Prior experience working in technology distribution or partner landscape is required
• Strong attention to detail and willingness to learn
• Organisational skills and ability to manage tasks, deadlines and follow-up actions
• Clear written and verbal communication skills
• Comfortable using Microsoft Office, especially Outlook, Excel, Word, PowerPoint and ideally HubSpot
• Positive, proactive attitude and ability to work collaboratively as part of a team

Wavelink has more than 26 years’ experience in supporting the ANZ channel and delivering leading technologies to market, having been founded in 1998.

For more information please visit www.wavelink.com.au

You will be working with a modern, technologically innovate, forward-thinking company.

• Exciting opportunity to develop your skillset and grow the business
• Inclusive and collaborative workplace
• Flexible working arrangements
• Modern offices located in Hawthorn (Melbourne) & Paddington (Sydney) with the option to work from home part of the time
• The team environment is friendly, with many social events throughout the year
• Valued rewards and recognition programs to recognize you for achievements