Vehicle Operations Specialist

Mazda Australia Pty Ltd; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Car discount program

17.5% annual leave loading

Weekend loan cars

Uniform allowance

Onsite subsidised café

Adidas discounts

LinkedIn Learning access

Wellness programs

Job summary

Mazda Australia Pty Ltd is seeking a Vehicle Operations Specialist to ensure smooth movement of new vehicles from ship to showroom across our national dealer network. You will work with dealer networks, internal teams and logistics partners to optimise distribution, resolve operational challenges and ensure timely deliveries.

The role requires analytical, proactive professionals with strong Excel skills and effective communication to manage competing priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree in Business or Commerce is preferred.
• Three years of business experience required.
• Strong analytical and numerical skills are essential.
• Excellent communication and ability to manage priorities.

Responsibilities

• Coordinate vehicle shipping, stock processing and transport bookings.
• Monitor schedules and provide updates to dealers and stakeholders.
• Analyse data and report on KPIs like on-time delivery and transit performance.
• Build relationships with dealerships, shipping lines and logistics providers.
• Maintain vehicle records and support stocktakes and compliance.
• Identify opportunities to enhance systems, processes and reporting.

Skills

Analytical skills

Strong Excel skills

Communication

Problem solving

Planning

Education

Bachelor’s degree in Business or Commerce

Tools

Excel

Job description

Welcome to Mazda Australia, where innovation, passion and performance drive everything we do.

We’re seeking a Vehicle Operations Specialist to keep our new vehicles moving from ship to showroom. Working with our dealer network, internal teams and logistics partners, you’ll play a key role in optimising vehicle distribution, solving operational challenges and ensuring vehicles reach our dealers efficiently and on time.

If you’re analytical, proactive and passionate about making operations run seamlessly, we’d love to hear from you.

This role requires a full time, on site presence, five days a week, to foster collaboration and support our business

Key Responsibilities:

• Coordinate new vehicle shipping, stock processing, transport bookings and wholesaling to support timely deliveries across our national dealer network.
• Monitor shipping schedules, vessel arrivals and vehicle movements, providing timely updates to dealerships and internal stakeholders.
• Analyse operational data and report on key performance indicators, including on time delivery, transit damage and direct off wharf performance.
• Build strong relationships with dealerships, shipping lines, port operators and third-party logistics providers to resolve operational challenges.
• Maintain accurate vehicle records, monitor system performance and support stocktakes, finance release processes and compliance requirements.
• Identify opportunities to improve systems, processes and reporting, helping drive greater efficiency across Mazda’s vehicle operations.

About You:

You’re an analytical and organised professional who enjoys problem solving, building relationships and making things happen in a fast-paced environment.

To be successful, you will have:

• A Bachelor’s degree in Business or Commerce, ideally with a focus on Supply Chain Management, Logistics, Operations Management or a related field (ideal but not essential)
• At least three years of business experience.
• Strong analytical, numerical, planning and problem-solving skills.
• Excellent communication skills and the ability to manage competing priorities independently.
• Proficiency in Microsoft Office, particularly Excel.
• New car discounts and participation in the discounted lease car program
• 17.5% annual leave loading
• Access to weekend loan cars (BT-50's), uniform allowance, onsite subsidised café and additional perks!!
• Ongoing learning and development opportunities (LinkedIn Learning and on-site trainings)
• Wellness programs throughout the year (skin checks, flu vaccinations, EAP, Adidas discounts)

Application and Selection Process:

Applicants must have unrestricted and ongoing work rights in Australia.

Mazda Australia values attitudes and behaviours that align with our organisational culture.

Successful applicants will be subject to an online psychometric assessment, police, qualification and reference checks.

We thank you for your application, due to the high number of applicants, only shortlisted candidates will be contacted.