Legal Assistant - Corporate

Maddocks; Sydney; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Paid parental leave

Health insurance

Salary continuance insurance

Employee Assistance Program

Job summary

Maddocks is a leading Australian law firm seeking an enthusiastic Legal Assistant to support two Partners in the Corporate Commercial practice. You will help keep the Partners and lawyers organized and successful, while building relationships with clients and colleagues across the firm.

With 4+ years in a similar private practice role, you will be highly organised, proactive and tech-savvy, comfortable in a fast-paced environment and capable of juggling multiple priorities.

Qualifications

• At least 4+ years of experience in a similar role within a private practice law firm.
• Strong work ethic and enthusiasm.
• Excellent communication and organisational skills.
• Ability to manage calendars, meetings and travel arrangements.

Responsibilities

• Managing complex calendars, meetings and travel arrangements.
• Preparing correspondence, documents and client communications.
• File and matter management, including opening files and maintaining records using iManage.
• Billing, client reporting and expense processing.
• Assisting with the preparation of pitches, presentations and business development activities.
• Managing competing priorities and providing proactive administrative support.
• Building strong relationships with clients and internal stakeholders.
• Supporting lawyers with the efficient use of technology and AI-enabled tools.

Skills

Highly organized

Excellent communication

Client-focused

Tech-savvy

Proactive

Fast-paced

Attention to detail

Curious about AI

Tools

iManage

Job description

We are a modern Australian law firm with a leading reputation.We focus on exceptional service, operational excellence and beingat the forefront of employee experience. We work closely withAustralian and international businesses, organisations andgovernments.

About the role

We're looking for an enthusiastic, organised and proactive LegalAssistant to support two Partners within our Corporate Commercialpractice. This is an excellent opportunity for someone who thrivesin a fast-paced environment, enjoys being at the centre of a busyteam, and takes pride in delivering exceptional support. As atrusted member of the team, you'll play a key role in ensuring ourPartners and lawyers are set up for success, while building strongrelationships across the firm and with clients.

The role offers plenty of variety including:

• Managing complex calendars, meetings and travelarrangements
• Preparing correspondence, documents and clientcommunications
• File and matter management, including opening files andmaintaining records using iManage
• Billing, client reporting and expense processing
• Assisting with the preparation of pitches, presentationsand business development activities
• Managing competing priorities and providing proactiveadministrative support
• Building strong relationships with clients and internalstakeholders
• Supporting lawyers with the efficient use of technology andAI-enabled tools

About you

With at least 4+ years of experience in a similar role within aprivate practice law firm, you’ll bring a strong work ethic,enthusiasm, and excellent communication and organisational skillsto the team.

• Highly organised with excellent attention to detail
• Enthusiastic and eager to learn
• Comfortable working in a fast-paced, high-performingenvironment
• Naturally proactive and able to anticipate needs
• Strong communicator with a professional and client-focusedapproach
• Tech-savvy and confident learning new systems and ways ofworking
• Curious about how emerging technologies, including AI, canimprove efficiency and client service
• Able to manage multiple priorities while maintaining a highstandard of work

Maddocks is simply a great place to do great work. We foster aculture of collaboration, learning and engagement where you willexperience:

A diverse and inclusive workplace: We have beennamed an employer of Choice for Gender Equality by the WorkforceGender Equality Agency (WGEA) every year since 2004 along withbeing named a Silver Employer at the Australian Workplace EqualityIndex's 2024 LGBTQ Inclusion Awards. We promote diversityinternally through our Maddocks Gender Equality Network, MaddocksCALD, Maddocks Disability Inclusion and Maddocks Pride groups.

Career Development: Learn and develop throughstructured learning and development programs at each stage of yourcareer and study support programs.

Community involvement: give back to thecommunities in which we operate through our thriving pro bono andgrants programs and staff volunteering initiatives.

Work flexibly: work in a hybrid way with partof your week in the office and support to set up your homeoffice.

Wellbeing & Benefits: access to up to 20 weekspaid parental leave, discounted gym memberships & health insurance,salary continuance insurance, Employee Assistance Program andparents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is aresult of our inclusive culture and focus on complex andinteresting work.

To be eligible for this role you must be legally permitted to work in Australia.

As part of our commitment to protecting your privacy, yourapplication information will onlybe retained for a period of24 months after the submission of yourapplication. After this period, your Maddocks job seeker profilewill remain active, however all application details will be permanently deleted from Big Red Sky. Should you wish to deleteyour job seeker profile, you can do so in your account settings(under the 'Change Login' menu option).