Travel Coordinator

Saab Australia; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Up to 6 weeks leave

14% employer superannuation

Free Income Protection Insurance

Job summary

Saab Australia is seeking a Travel Coordinator to manage domestic and international travel bookings, supplier relationships, invoicing, and compliance as part of the Business Support team. The role encompasses travel policy adherence and cost-effective service delivery across Saab's operations in Australia.

The role requires experience in corporate travel, strong MS Office and travel systems skills, and the ability to balance multiple priorities while delivering high-quality service.

Qualifications

• Experience in a corporate travel coordination or travel industry role.
• Strong knowledge of domestic and international travel booking processes.
• Proven ability to manage suppliers and resolve issues professionally.
• Experience with invoice reconciliation, reporting and financial administration.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong communication skills and stakeholder management capability.
• Proficiency in Microsoft Office, particularly Excel, and travel booking systems.

Responsibilities

• Coordinate domestic and international travel bookings, working with suppliers and afterhours support.
• Manage flights, accommodation, transport, documentation and travel insurance requirements.
• Reconcile travel, credit card and car hire invoices with accuracy.
• Maintain travel systems, passenger profiles and compliance records.
• Manage supplier relationships and resolve travel-related issues effectively.
• Prepare travel reporting, including emissions and cost analysis reports.
• Provide reception coverage and broader business support during peak periods.

Skills

Travel coordination

Travel booking processes

Supplier management

Invoice reconciliation

Organisational skills

Communication & stakeholder mgmt

Excel & travel systems

Tools

Microsoft Excel

Travel booking systems

CWT

Job description

TRAVEL COORDINATOR

Join Saab Australia (Saab) and help shape the future of defence, security and cyber technology.

For more than 35 years, Saab Australia has been a leading provider of defence, civil and security solutions, with an enduring purpose to keep people and society safe. We combine global expertise with local knowledge to deliver innovative, world-class solutions that support critical operations across Australia’s defence and security industries. From cyber security and communications to advanced defence systems and mixed reality technologies, our teams work on meaningful projects that make a real impact.

If you're looking for challenging work, cutting-edge technology, and the opportunity to contribute to something bigger, we'd love to hear from you.

What We Offer

• Up to 6 weeks leave
• 14% employer superannuation contribution
• Free Income Protection Insurance

For further information about a career at Saab, visit the page adjacent: https://www.saab.com/markets/australia/careers/saab-life

The role

The Travel Coordinator coordinates all domestic and international travel for Saab Australia, managing bookings, supplier relationships, invoice reconciliations, compliance and reporting to deliver accurate, policy-compliant and cost-effective travel services. As part of the Business Support team, the role also contributes to shared administrative services across the business.

Responsibilities

• Coordinate domestic and international travel bookings across the business, working closely with CWT for afterhours support.
• Manage flights, accommodation, transport, documentation and travel insurance requirements
• Reconcile travel, credit card and car hire invoices with a high degree of accuracy
• Maintain travel systems, passenger profiles and compliance records
• Manage supplier relationships and resolve travel-related issues effectively
• Prepare travel reporting, including emissions and cost analysis reports
• Provide reception coverage and broader business support during peak periods

About You

• Experience in a corporate travel coordination or travel industry role
• Strong knowledge of domestic and international travel booking processes
• Proven ability to manage suppliers and resolve issues professionally
• Experience with invoice reconciliation, reporting and financial administration
• Excellent organisational skills with the ability to manage competing priorities
• Strong communication skills and stakeholder management capability
• Proficiency in Microsoft Office, particularly Excel, and travel booking systems

Applicants must be Australian citizens and hold or be able to obtain an Australian Defence Security Clearance.

This role is a fixed term 24 months contract.

What You Will Be Part Of

• Explore a world of possibilities. Tackle challenges, drive innovation, and grow your career in an environment where curiosity and diverse perspectives are valued. Together, we achieve extraordinary outcomes, and your contribution matters.
• Saab is a leading defence and security company with an enduring purpose to help nations keep their people and society safe. Supported by 28,000 employees worldwide, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.
• The company develops, manufactures, and sustains advanced systems across aeronautics, weapons, command and control, sensors, and underwater systems. Headquartered in Sweden, Saab has major operations all over the world and is part of the domestic defence capability of several nations. Learn more about Saab here.
• We're committed to creating an environment where our people feel supported, empowered and inspired to do their best work.

Saab Australia is an Equal Opportunity Employer and welcomes applications from Aboriginal and Torres Strait Islander peoples, individuals from diverse cultural backgrounds, and ex-service personnel, veterans and their families.