Training Administrator

Kaefer; Mackay Regional; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Vibrant team culture

Career development opportunities

Tailored employee benefits

Job summary

KAEFER Integrated Services is seeking a highly organised Training Administrator to join our Mackay team. This role focuses on coordinating inductions, training and compliance for both short-term and long-term workforce needs across Queensland sites.

You will report to the Mackay leadership team and support mobilisation, training coordination and record-keeping to ensure staff are site-ready and compliant. Strong MS Office skills and prior mobilisation experience are highly regarded.

Qualifications

• Highly organised, proactive and able to manage multiple priorities under deadlines.
• Strong organisational skills with exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Experience with mobilisation, training coordination or workforce administration is desirable.

Responsibilities

• Coordinate employee mobilisation processes across multiple projects and shutdowns.
• Schedule and manage site inductions and training requirements.
• Maintain workforce compliance across sites for blue and white-collar staff.
• Coordinate and monitor Queensland Coal Board Medical requirements.
• Ensure employee records, licences and training documentation are accurate and up to date.
• Provide administrative support and liaise with internal teams to support workforce needs.

Skills

Organisational skills

Communication

Interpersonal skills

Mobilisation

Training coordination

Workforce administration

Attention to detail

Tools

Microsoft Office

ResHealth

Job description

KAEFER Integrated Services is currently seeking a highly organised and people-focused Training Administrator to join our Mackay team.

This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting people, and takes pride in maintaining high standards of compliance and organisation.

ABOUT THE JOB

Reporting directly to the Mackay leadership team, you will play an integral role in supporting workforce training, mobilisation and compliance activities across some of Queenslands largest Mining, Ports, Rail, and Infrastructure sites

You'll be responsible for coordinating inductions, training and compliance requirements for both short-term and long-term workforce needs, helping ensure employees are site-ready and fully compliant.

KEY RESPONSIBILITIES

• Coordinate employee mobilisation processes across multiple projects and shutdowns
• Schedule and manage site inductions and training requirements
• Maintain workforce compliance across multiple sites for blue and white-collar personnel
• Coordinate and monitor QLD Coal Board Medical requirements
• Ensure employee records, licences and training documentation are accurate and up to date
• Provide administrative support when required
• Work closely with internal teams to support operational workforce requirements

ABOUT YOU

To be successful in this role, you will be highly organised, proactive and confident managing multiple priorities in a deadline-driven environment.

You will also bring:

• Strong organisational skills with exceptional attention to detail
• Excellent communication and interpersonal skills
• A professional and positive approach when working with employees and stakeholders at all levels
• Solid experience using Microsoft Office
• Previous experience in mobilisation, training coordination or workforce administration (desirable)
• Experience using ResHealth and managing Coal Board Medicals (desirable)
• Full Australian working rights

WHAT ON OFFER?

• Be part of a vibrant, supportive team culture where collaboration and innovation thrive
• Diverse and fast-paced role with variety every day
• Dynamic training and career development opportunities
• Tailored employee benefits scheme supporting you and your family