Site Administrator

Kaefer; Gladstone Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

KAEFER Integrated Services is seeking an experienced Site Administrator to support operations at a flagship mining site in NSW. You will manage administrative tasks, payroll inputs, procurement and document control, ensuring accurate data and timely delivery of services on a heavy industrial site.

The role requires strong organisational skills, attention to detail and the ability to work both independently and with a team in a fast-paced environment.

Qualifications

• 2–3 years’ experience in a similar administration role, site-based or contract support role.
• Strong attention to detail and accuracy with financial or contractual data.
• Excellent communication and customer service skills with internal and external stakeholders.

Responsibilities

• Coordinate stationery, office supplies, printing and equipment.
• Support travel, accommodation, meetings and logistics coordination.
• Coordinate, order, and distribute PPE for site personnel.
• Assist with payroll inputs, timesheet checks and workforce planning data.
• Assist finance processes including invoice reconciliation, data entry, PO processing and Esker approvals.
• Support procurement including creating purchase requisitions and tracking orders.

Education

Certificate III or IV in Business Administration, Leadership, or similar

Tools

SAP

Pronto

JDE

Esker

Job description

(Full-time | Local role | Home every night)

KAEFER Integrated Services is currently recruiting an experienced Site Administratorto join our team at a flagship gold and copper operation located in Orange, NSW. With a 35+ year reserve life, cutting‑edge infrastructure and major expansion projects underway, this offers long-term stability and the chance to work at one of Australia’s most technically advanced mining operations.

Who We’re Looking For

As the Site Administrator, you will be a key support to site operations, ensuring smooth and efficient administrative, payroll, mobilisation, and office support across the site. This role requires a proactive and highly organised individual who can prioritise tasks in a fast‑paced environment while maintaining accuracy and professionalism.

Your responsibilities will span across document control, procurement and finance support, compliance administration, reporting, and assistance with daily operational requirements.

Key Responsibilities

• Coordinate stationery, office supplies, printing and office equipment
• Support travel, accommodation, meetings and logistics coordination
• Coordinate, order, and distribute PPE for site personnel
• Manage KAEFER site compliance including profile updates and certificate uploads
• Assist with payroll inputs, timesheet checks and workforce planning data
• Assist finance processes including invoice reconciliation, data entry, PO processing and ESKER approvals
• Support procurement including creating purchase requisitions and tracking orders
• Provide ad-hoc support to operations, contributing to a positive and collaborative work environment

What You’ll Bring

• 2–3 years’ experience in a similar administration role, site-based or contract support role
• Strong attention to detail and accuracy particularly with financial or contractual data
• Excellent communication and customer service skills with the ability to liaise with internal and external stakeholders
• Strong written communication and confidence managing technical documentation
• Ability to multitask, prioritise and meet deadlines in a dynamic environment
• Ability to work both independently and collaboratively
• Valid driver’s licence
• High level of professionalism, integrity and confidentiality
• Certificate III or IV in Business Administration, Leadership, or similar
• Experience with procurement or financial systems (e.g., SAP, Pronto, JDE, Esker or similar)
• Exposure to mining, construction or industrial services environments

Why KAEFER?

• Competitive remuneration
• Long‑term project at a world‑class mining operation
• Supportive, team‑focused work environment with strong leadership
• Access to employee benefits and development pathways
• Be part of a global organisation with over 30,000 employees worldwide
• Stability, consistency and a respected brand in the mining and industrial services sector

If you’re an experienced Administration Officer looking for stability, strong career pathways, and the opportunity to support operations at one of NSW’s premier mining sites, we’d love to hear from you.

KAEFER Integrated Services is an equal opportunity employer and strongly encourages women and Indigenous Australians to apply.