Tenders Coordinator

Geosurv; Sydney; On-site; AUD 80,000 - 110,000; Full time

Job summary

Geosurv, an Australian-owned surveying and geospatial services provider, seeks a Tenders Coordinator to own the bid coordination process and drive successful opportunities. You will work with Locate & Mapping and Investigations teams to progress opportunities from enquiry to tender submission.

You will manage the bid pipeline, ensure accurate submissions, and collaborate with senior leaders to craft compelling, commercially sound responses.

Qualifications

• Previous experience in bid coordination, tendering, proposals or a similar commercially focused role.
• Experience within construction, civil infrastructure, utilities, engineering or related industries.
• Excellent written and verbal communication skills with ability to produce polished submissions.
• Strong organisational skills to manage competing priorities and tight deadlines.
• Confident working with senior stakeholders and coordinating information across multiple teams.
• Solid Microsoft Office skills (Word, Excel, PowerPoint).
• Experience with CRM systems such as Pipedrive or the ability to learn new systems quickly.

Responsibilities

• Coordinate end-to-end tender and bid submissions, ensuring accuracy, professionalism, competitiveness and timeliness.
• Own the tender and opportunity pipeline; manage upcoming bids, deadlines and actions.
• Maintain and manage the CRM system (Pipedrive) and keep information accurate.
• Collaborate with General Manager, Operations Managers and Project Managers on submissions.
• Coordinate technical, operational, financial and compliance information for tenders.
• Prepare capability statements, proposals, expressions of interest and bid documentation.
• Identify and track new business opportunities across infrastructure, construction and utilities.
• Manage tender portals, registrations, submissions and related correspondence.
• Support bid reviews, client communications and handovers to project teams.
• Identify opportunities to improve bidding processes, templates, systems and submission quality.

Skills

Bid coordination

Commercial awareness

CRM management

MS Office

Stakeholder management

Organisation

Proposal writing

Tools

Pipedrive

Word

Excel

PowerPoint

Job description

Big projects. Big opportunities. Your chance to make an impact.

At Geosurv, we are not interested in standing still. We are growing, taking on exciting projects and building a team of talented people who want to be part of something bigger.

We are looking for a sharp, driven and commercially minded Tenders Coordinator who thrives on organisation, communicates exceptionally well and wants to play a genuine role in helping a business win new opportunities.

This is not a position where you will simply be formatting tender documents and chasing deadlines. You will take ownership of our bid coordination process, help manage our pipeline of opportunities and work closely with our operational and senior leadership teams to turn opportunities into successful projects.

If you are someone who likes to take initiative, gets things done and enjoys being at the centre of the action, we would love to hear from you.

About Geosurv

Geosurv is a growing Australian-owned business delivering surveying, geospatial and utility services across some of Sydney's most significant infrastructure, construction and development projects.

Our capabilities span engineering and construction surveying, spatial and digital solutions, utility locating and mapping, non-destructive digging, underground investigations and specialist infrastructure services.

We work alongside major contractors and project partners, delivering technical expertise and practical solutions across complex environments.

The Opportunity

Reporting into our General Manager – Utilities, you will play an important role in coordinating bids, managing tender submissions and supporting our business development activities.

You will work across our Locating & Mapping and Investigations & Maintenance operations, helping capture, identify, track and progress opportunities from initial enquiry through to tender submission and handover.

You will have the opportunity to take real ownership of the process, build strong relationships across the business and contribute directly to our continued growth.

What You Will be Doing:

• Coordinate end-to-end tender and bid submissions, ensuring they are accurate, professional, competitive and delivered on time.
• Take ownership of our tender and opportunity pipeline, ensuring upcoming bids, deadlines and actions are actively managed.
• Maintain and manage our CRM system, Pipedrive, ensuring opportunities are tracked and information remains accurate and up to date.
• Work closely with our General Manager, Operations Managers and Project Managers to develop compelling, commercially sound submissions.
• Coordinate technical, operational, financial and compliance information required for tenders.
• Prepare capability statements, proposals, expressions of interest and supporting bid documentation.
• Identify and track new business opportunities across infrastructure, construction and utilities.
• Manage tender portals, registrations, submissions and associated correspondence.
• Support bid reviews, follow-ups, client communications and successful handovers to project delivery teams.
• Identify opportunities to improve our bidding processes, templates, systems and overall submission quality.

What We Are Looking For

We are looking for someone who brings more than just administration skills. We want someone who is switched on, accountable, resourceful and genuinely interested in the commercial side of the business.

Ideally, you will have:

• Previous experience in bid coordination, tendering, proposals or a similar commercially focused role.
• Experience within construction, civil infrastructure, utilities, engineering or a related industry.
• Excellent written and verbal communication skills and the ability to produce polished, professional submissions.
• Strong organisational skills with the ability to manage competing priorities and tight deadlines.
• Confidence working with senior stakeholders and coordinating information across multiple teams.
• Strong Microsoft Office skills, particularly Word, Excel and PowerPoint.
• Experience with CRM systems such as Pipedrive, or the ability to learn new systems quickly.
• An eye for detail, a proactive mindset and a genuine sense of ownership.

Most importantly, we are looking for someone who is hardworking, practical, commercially aware and a team player. Someone who doesn't need to be chased, follows through on commitments and takes pride in doing things properly.

• Be part of a business that is going places. We are growing, investing in our operations and creating opportunities for good people to build long-term careers.
• Have genuine ownership. This is an opportunity to take responsibility for an important business function, contribute ideas and see the direct impact of your work.
• Work closely with decision-makers. You will collaborate with experienced operational leaders and senior management, gaining exposure to the commercial and strategic side of the business.
• Work on exciting opportunities. Be involved in bids and proposals supporting major infrastructure, construction and utilities projects.
• Join a down-to-earth team. We value people who work hard, support one another, take accountability and get things done without unnecessary bureaucracy.
• Grow with us. As the business continues to expand, there will be opportunities to develop your skills, broaden your responsibilities and progress your career into business development or proposal management pathways.

Ready to make your mark?

If you are looking for a role where you can take ownership, contribute to real business outcomes and be part of an ambitious and growing Australian company, we want to hear from you.