Technology Asset Coordinator

Hassell Services; City of Melbourne; On-site; AUD 45,000 - 60,000; Part time

Benefits offered by this job

Flexible work policy

Parental leave

Training opportunities

Study assistance

Job summary

Hassell is seeking a Technology Asset Coordinator to join Hassell Technology in a part-time capacity, three days per week, to manage assets across their lifecycle.

You'll work with Technology, People & Culture, Finance, studio teams and external partners to ensure assets are allocated, refreshed and retired in line with business needs. This role suits someone who brings structure, cross-functional collaboration and a proactive mindset.

Qualifications

• Experience in IT asset procurement, coordination or lifecycle management.
• Experience working with technology vendors and/or contract management.
• A good understanding of IT concepts and technology infrastructure.
• Experience with purchase orders, invoices, budgeting or financial processes.
• Strong organisational and time management skills, with the ability to manage competing priorities.
• Excellent communication skills and the ability to explain technical information clearly to non-technical audiences.
• Strong problem-solving and analytical skills.
• Experience contributing to process or service improvements.
• The ability to work independently, use your initiative and follow tasks through to completion.
• An interest in using AI and emerging technologies to improve workflows and ways of working.

Responsibilities

• Oversee technology asset procurement and management activities.
• Work with vendors to manage computer refresh projects.
• Liaise with staff regarding computer replacement schedules.
• Work with P&C and Technology teams to ensure assets are allocated and demobilised for new and departing staff.
• Follow Hassell Technology processes and procedures.
• Assist with tracking and preparing annual budgets as directed by the Head of Technology and other Technology leaders.
• Approve and process invoices for submission to Finance.
• Maintain database records, including the CMDB and contracts, within our ITSM platform, ServiceNow.
• Contribute to continual service improvement across the technology environment and within the Hassell Technology team.
• Support risk management and audit readiness, including ISO 27001 evidence and reporting.
• Report Occupational Health & Safety hazards in line with company policy.
• Regularly consult with Hassell Technology and vendor partners, ensuring vendors proactively work towards sustainability and ethical practices.

Skills

IT asset procurement

Coordination

Lifecycle management

Vendor management

Budgeting

Communication

Problem solving

AI interest

Tools

ServiceNow

Job description

With eight design studios spread around the world, chances are you’ve seen our work before.

We work across architecture, landscape architecture, interior design and urban design - a rich multi-disciplinary mix of skills and perspectives that unlocks the economic, social and cultural value of projects.

We combine our creative design expertise with capabilities in strategy, research, technology and experience design, and we regularly collaborate with experts and partners from further afield.

Through our work, we're trying to build a more inclusive, sustainable future for communities - and create a more socially and ecologically resilient world.

Job Description

We’re looking for a Technology Asset Coordinator to join our Hassell Technology team in apart-time capacity, working three days per week.

This role is responsible for the effective management of Hassell’s technology assets across their full lifecycle – from procurement and inventory management through to replacement, lease returns and retirement.

You’ll play an important role in ensuring our people have the technology they need, particularly when new team members join Hassell or when employees leave the practice. Working closely with our Technology team, People & Culture, Finance, studio teams and external technology partners, you’ll help ensure our technology assets are well managed, available when needed and aligned with business requirements.

This is a highly collaborative and coordination-focused role, suited to someone who enjoys bringing structure to processes, working with different stakeholders and making sure things get done.

What you'll do:

• Oversee technology asset procurement and management activities.
• Work with vendors to manage computer refresh projects.
• Liaise with staff regarding computer replacement schedules.
• Work with P&C and Technology teams to ensure assets are allocated and demobilised for new and departing staff.
• Follow Hassell Technology processes and procedures.
• Assist with tracking and preparing annual budgets as directed by the Head of Technology and other Technology leaders.
• Approve and process invoices for submission to Finance.
• Maintain database records, including the CMDB and contracts, within our ITSM platform, ServiceNow.
• Contribute to continual service improvement across the technology environment and within the Hassell Technology team.
• Support risk management and audit readiness, including ISO 27001 evidence and reporting.
• Report Occupational Health & Safety hazards in line with company policy.
• Regularly consult with Hassell Technology and vendor partners, ensuring vendors proactively work towards sustainability and ethical practices.

Qualifications

You’reorganised, proactive and comfortable taking ownership of tasks from start to finish. You have strong attention to detail and enjoy working in a collaborative environment whereyou’llinteract with people across different areas of the business.

You’llideally bring:

• Experience in IT asset procurement,coordinationor lifecycle management.
• Experience working with technology vendors and/or contract management.
• A good understanding of IT concepts and technology infrastructure.
• Experience with purchase orders, invoices,budgetingor financial processes.
• Strong organisational and time management skills, with the ability to manage competing priorities.
• Excellent communication skills and the ability to explain technical information clearly to non-technical audiences.
• Strong problem-solving and analytical skills.
• Experience contributing to process or service improvements.
• The ability to work independently, use your initiative and follow tasks through to completion.
• An interest in using AI and emerging technologies to improve workflows and ways of working.

Additional Information

Why Hassell?

Our team enjoys a wide range of benefits to support their development and well-being:

• A progressive flexible work policy that allows hybrid work, location flexibility, and work pattern flexibility
• Generous paid parental leave for primary and secondary carers.
• Development and training opportunities, including access to online training programs and our People Coach program
• Studyassistance
• To learn more about the benefits we offer, please visitourBenefits Page .

Hassell is an inclusive, equal opportunity employer that celebrates diversity. Wedemonstrateour commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected.

Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people.