Team Services Coordinator

Rugby World Cup Australia 2027; Sydney; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Wellbeing initiatives

Lunch & Learn sessions

On-site showers

Team events

Weekly catch-ups

Job summary

Rugby World Cup Australia 2027 is seeking four Team Services Coordinators to support participating teams throughout their tournament journey. Based in our Sydney CBD office, you will coordinate team operations, logistics, and stakeholder engagement during the Men’s Rugby World Cup 2027.

Join a fast-paced team delivering a world-class event, with hybrid working arrangements and opportunities to engage with international stakeholders and elite sport programs.

Qualifications

• Minimum 2 years' experience in event operations, project coordination, administration, sports environments, or a similar role.
• Strong organisational and administrative skills, with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills, with the ability to build relationships and engage a broad range of stakeholders.
• Proven ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
• Proactive, resilient and solutions-focused, with a collaborative approach and strong professional integrity.
• Experience working with international stakeholders, major events, multicultural environments, or elite sport programs will be highly regarded.

Responsibilities

• Support the coordination of team operations, communications and logistics, ensuring participating teams receive consistent, world-class support throughout the tournament lifecycle.
• Support the planning and delivery of Team Site Visits, Team Manager Meetings, workshops and other key engagement activities.
• Maintain Team Services databases, trackers, schedules, project plans, reporting tools and confidential team information with a high level of accuracy.
• Liaise with internal functional areas and tournament stakeholders to monitor requirements, deadlines, compliance and operational readiness.
• Assist with team scheduling, operational planning, documentation management, and the onboarding and deployment of Team Liaison Officers and Interpreters.
• Provide administrative, financial and tournament-time operational support, including budget tracking, invoice processing, reporting and the successful delivery of Team Services activities.

Skills

Event operations

Project coordination

Administration

Attention to detail

Communication

Stakeholder engagement

Job description

Rugby World Cup Australia 2027 – Sydney NSW

Full time, Contract

Hybrid

11h ago , from Rugby World Cup Australia 2027

Closing date for applications is 11th October 2026

Full time Fixed Term Contract start January 2027 until November 2027Location: Sydney (Gadigal), Australia

The Rugby World Cup Australia (RWCA) is proud to deliver one of the world’s most iconic sporting events — the Rugby World Cup 2027 (Men’s). More than a tournament, it’s a celebration of Rugby’s spirit, Australia’s culture, and the power of sport to unite and inspire communities around the world.

Rugby World Cup Australia is looking for4 x Team Services Coordinators to join the team delivering Men’s Rugby World Cup 2027. Based in our Sydney CBD office, you will play a key part in supporting participating teams from around the world throughout their tournament journey. Working closely with the Team Services Managers, you will support the delivery of services to Participating Teams through effective project coordination, information management, logistics support and stakeholder engagement.

This is a unique opportunity to contribute to the delivery of a world-class sporting event while collaborating with internal stakeholders, service providers and tournament experts.

This role is ideal for a highly organised and proactive coordinator who thrives in a fast-paced environment and enjoys managing multiple priorities. From coordinating team visits and training schedules to supporting project administration, stakeholder engagement, and tournament-time operations, no two days will be the same!

Key responsibilities include but are not limited to:

• Support the coordination of team operations, communications and logistics, ensuring participating teams receive consistent, world-class support throughout the tournament lifecycle.
• Support the planning and delivery of Team Site Visits, Team Manager Meetings, workshops and other key engagement activities.
• Maintain Team Services databases, trackers, schedules, project plans, reporting tools and confidential team information with a high level of accuracy.
• Liaise with internal functional areas and tournament stakeholders to monitor requirements, deadlines, compliance and operational readiness.
• Assist with team scheduling, operational planning, documentation management, and the onboarding and deployment of Team Liaison Officers and Interpreters.
• Provide administrative, financial and tournament-time operational support, including budget tracking, invoice processing, reporting and the successful delivery of Team Services activities.

Qualifications & Experience

• Minimum 2 years' experience in event operations, project coordination, administration, sports environments, or a similar role.
• Strong organisational and administrative skills, with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills, with the ability to build relationships and engage a broad range of stakeholders.
• Proven ability to manage multiple priorities, meet competing deadlines, and adapt in a fast-paced, changing environment.
• Proactive, resilient and solutions-focused, with a collaborative approach and strong professional integrity.
• Experience working with international stakeholders, major events, multicultural environments, or elite sport programs will be highly regarded.
• Flexibility to travel and work outside of standard business hours including evenings and weekends during event periods.

Why You’ll Love It Here

• Fixed-term contract offering exceptional exposure to the delivery of a world-class sporting event.
• Flexible ways of working: Enjoy a hybrid work model with four days per week in the office (Monday to Thursday), transitioning to full-time in the office as tournament delivery approaches.
• Prime CBD location: Work from our modern Sydney headquarters opposite Hyde Park, just a short walk from Town Hall Station and surrounded by great cafés, restaurants and public transport options.
• Wellbeing matters: Access weekly fresh fruit, wellbeing initiatives and regular Lunch & Learn sessions designed to support your personal and professional growth.
• Locker room ready: Take advantage of on-site showers, fresh towels and premium Dyson hair tools to help you refresh and recharge throughout the day.
• A connected team culture: Join a collaborative and social workplace with regular team events, celebrations and weekly catch-ups that recognise success and foster connection.
• Be part of something extraordinary: Play a key role in delivering the Men’s Rugby World Cup 2027, one of the world's largest sporting events, and help create a lasting legacy for rugby in Australia.

Australia’s hosting of the Rugby World Cup is a once-in-a-generation opportunity to grow the game, celebrate our people and culture, and deliver lasting social and economic impact. At the heart of our mission is diversity, inclusion, and legacy ensuring Rugby’s growth benefits all and inspires a new generation of players, fans, and communities. Join us in shaping an unforgettable celebration of Rugby, culture, and community.

Rugby World Cup Australia is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background and are happy to provide reasonable accommodations during the recruitment process. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.

All applicants need to be able to obtain their own unlimited working rights in Australia.