Team Assistant - Investment Bank - 12 Month initial contract

Anton Murray Consulting; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Anton Murray Consulting seeks an experienced Team Assistant to support the Institutional Equities division on the Sydney trading floor. You will provide confidential, multi-faceted administrative assistance to senior bankers, coordinating schedules, travel, meetings, and client presentations.

The role requires strong communication, advanced MS Office skills, and the ability to perform under pressure in a fast-paced environment. Office-based, five days a week with early start times.

Qualifications

• 3+ years of similar assistant experience
• Superior written and verbal communication skills
• Strong Microsoft PowerPoint skills
• Ability to work autonomously and as part of a team

Responsibilities

• Provide high-level administrative support to Equity Trading teams on the trading floor
• Manage diverse scheduling, travel and meeting logistics
• Process expense reimbursements via Concur
• Coordinate meeting rooms and catering, liaise with reception
• Handle busy phone coverage and screening
• Arrange domestic and international travel and approvals
• Coordinate conference calls across time zones
• Prepare client presentations in Microsoft Office
• Support CRM updates and client research requests
• Maintain training register for the team

Skills

Time management

Diary management

Outlook proficiency

Phone handling

Travel arrangements

Meeting coordination

Client presentations

MS Office

Zoom

CRM updates

Team collaboration

Tools

Concur

CRM system

Microsoft Office

Zoom

Job description

Our client, a leading global investment bank, is seeking an experienced Team Assistant to provide high-level support to their Equity Trading teams on the fast-paced trading floor- 12 month initial contract with view to extend and or go permanent for strong performance.

The role is based in Sydney on the trading floor, working for Institutional Equities team.The role is extremely multi-faceted and we are looking for a candidate with high levels of professionalism, great time management and the ability to work in a high pressure environment. They will also be able to work both autonomously and as part of a team.

The role will be based in the office on the trading floor 5 days a week and require a start time of 7.30am each day, finish at around 4.30pm each day

This role is to provide diverse, advanced and confidential administrative support to their Institutional Equities Division (IED). This comprised of the Head of IED Australia and 35 bankers (Research Sales, Sales Traders, Prime Brokerage, Derivatives Trading and SWAPS team)

The ideal candidates will have around 3+ years relevant assistant experience, ideally coming from Investment Bank, Funds Management or similar trading financial services firms

Key Competencies

• Excellent time management
• Extensive diary meeting management in Outlook
• Expense AMEX reimbursements via Concur System
• Liaising with reception/ concierge staff for meeting room bookings and catering
• Busy phone coverage and screening
• Detailed domestic/international travel bookings and obtaining appropriate approvals
• Coordinating conference calls in different timezones
• Booking restaurants for client lunches/functions
• Putting together internal and also external client presentations in Microsoft office
• Advanced in Microsoft Word, Excel and PowerPoint as well virtual meeting systems (zoom)
• Looking after meeting schedules for Senior individuals that visit the Sydney office
• Maintaining the teams compulsory training register
• Updating CRM system and client research requests

Qualifications / Experience Required

• 3+ years Similar experience in previous roles
• Superior communication skills, both written and verbal
• Strong Microsoft PowerPoint skills
• An ability to work autonomously and as a key member of a group