Team Assistant

Westpac Group; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Gunn Agri Partners is seeking an experienced Executive Team Assistant to support our executive leadership across multiple entities. The role focuses on complex calendar management, travel planning, and stakeholder coordination while leveraging technology to improve efficiency.

You will partner with managing directors, prepare materials, and maintain professional discretion in a fast-paced environment. Office-based roles at Bondi Junction or Albury require exceptional organisation and proactive

Qualifications

• Experience supporting senior leaders in professional services or corporate environments.
• Exceptional calendar management with competing priorities.
• Advanced travel management including multi-destination itineraries.
• Proficient in Microsoft 365: Outlook, Teams, PowerPoint, Excel, SharePoint.
• Technological aptitude and a proactive approach to process improvement.
• Strong organisational, planning and prioritisation skills.
• Excellent written communication and stakeholder management.
• High professionalism, discretion and attention to detail.

Responsibilities

• Manage complex calendars across the executive leadership team.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare meetings, presentations and board materials with accuracy.
• Support executive communications and follow-up actions with discretion.
• Partner with stakeholders to streamline workflows and processes.

Skills

Executive calendar management

Travel coordination

Stakeholder management

Microsoft 365 proficiency

Technology enablement

Organisational skills

Written communications

Professional discretion

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

Bondi Junction or Albury, NSW | Full-Time | Office-based

A pivotal role supporting executive leadership

Gunn Agri Partners was established in 2013 and provides agricultural investment and farm management services for Australian, North American and European investors.

Gunn Agri Partners manages over $1.3bn of assets and commitments managed across five investment platforms. GunnAgri manages agriculture assets Australia wide in mixed farming, grains, grass fed protein, tree nuts, stone fruit and natural capital.

As our business continues to grow, we are seeking an exceptional Executive Team Assistant to provide high-level support to our executive leadership team and contribute to the efficient operation of a fast‑paced, multi-entity organisation.

This position is suited to a highly professional Executive Team Assistant who is recognised for their ability to manage complexity, anticipate needs, leverage technology to improve outcomes, and deliver exceptional support in a dynamic environment.

The Opportunity

As a trusted partner to Managing Directors, you will be responsible for ensuring the effective coordination of executive priorities across the business. You will take ownership of complex calendar management, executive travel, stakeholder coordination and meeting logistics while identifying opportunities to improve efficiency through technology and streamlined processes.

Success in this role will require strong commercial judgement, outstanding organisational capability and the ability to confidently manage multiple competing priorities while maintaining a high level of professionalism and discretion.

Key Responsibilities

Executive Calendar Management & Prioritisation

• Manage complex and constantly evolving calendars across the executive leadership team.
• Strategically prioritise executive commitments, ensuring alignment with business objectives and key organisational priorities.
• Coordinate board, investor, leadership and stakeholder meetings, including scheduling, logistics and preparation of supporting materials.
• Exercise sound judgement when balancing competing demands and proactively resolve scheduling conflicts.
• Ensure leaders are appropriately prepared for meetings, presentations and key business engagements.

Travel & Logistics Management

• Manage end-to-end domestic and international travel arrangements for executives, investors and senior stakeholders.
• Coordinate detailed travel itineraries including flights, accommodation, ground transport and meeting schedules.
• Anticipate travel requirements and proactively manage changes to ensure minimal disruption to business operations.
• Maintain oversight of travel plans across multiple locations and operational sites throughout Australia.
• Maximise the use of Microsoft 365 and digital productivity tools to support executive effectiveness and organisational efficiency.
• Leverage technology to improve workflows, automate administrative processes and enhance collaboration.
• Prepare professional presentations, reports, board papers and executive communications using advanced Microsoft Office capabilities.
• Maintain accurate records, document management systems and digital filing structures.
• Act as a champion for best-practice use of technology and continuous process improvement.

Executive & Stakeholder Support

• Build effective working relationships with executives, board members, investors and key stakeholders.
• Manage executive correspondence, communications and follow-up actions with professionalism and discretion.
• Handle confidential information with the highest level of integrity and judgement.
• Support broader office and team operations, contributing to a professional and collaborative workplace environment.

About You

You are an experienced Executive Assistant with a proven ability to support senior leaders in a complex and fast-moving environment. You are highly organised, technologically capable and thrive on bringing structure, efficiency and control to competing priorities.

You will possess:

• Extensive experience providing executive-level support within a professional services, investment, corporate or similar environment.
• Exceptional calendar management skills with demonstrated experience coordinating competing executive priorities.
• Advanced travel management experience, including complex itineraries and multi-destination travel coordination.
• Advanced proficiency across Microsoft 365, including Outlook, Teams, PowerPoint, Excel and SharePoint.
• Strong technological aptitude with a genuine interest in leveraging systems and technology to improve outcomes.
• Superior organisational, planning and prioritisation skills.
• Excellent written communication and stakeholder management capabilities.
• High levels of professionalism, discretion and attention to detail.
• A proactive, solutions-oriented approach and commitment to excellence.

Why Join Us?

This is an opportunity to become a trusted member of a highly regarded executive team within a growing and sophisticated investment business. You will play a critical role in enabling leadership effectiveness, influencing operational efficiency and supporting the continued success of the organisation.

Our Commitment to Diversity, Equity & Inclusion

Gunn Agri Partners is committed to fostering an inclusive and equitable workplace where everyone is respected, valued and supported to contribute and succeed.

We welcome applications from people of all cultures, backgrounds, identities, abilities and ages, including Aboriginal and Torres Strait Islander peoples. We value the diverse experiences, perspectives and skills our people bring.

Our commitment to diversity, equity and inclusion is reflected in our recruitment and onboarding practices, flexible work arrangements, parental leave, workplace policies and Code of Conduct. We are committed to providing reasonable adjustments and support where needed to help people participate and thrive.