TALENT ACQUISITION & HR SYSTEMS SPECIALIST

seek.com.au; Canterbury-Bankstown; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Regular pay reviews

Flexible work hours

Paid birthday leave

Work anniversary paid leave

Career progression and leadership

Ongoing professional development and E

Job summary

SEEK is seeking a Talent Acquisition & HR Systems Specialist to coordinate internal recruitment, support onboarding, maintain HR compliance and optimise business systems across the organisation. You will work with branch teams to ensure records are up to date, train staff on HR platforms, and drive process improvements while keeping HR practices consistent across locations.

Regular pay reviews and flexible work hours are offered to support a collaborative team culture and ongoing professional

Qualifications

• Experience in talent acquisition, HR coordination, or HR administration.
• Strong knowledge of recruitment and onboarding processes.
• Confident in managing HR systems, databases, and digital platforms.
• Excellent organisational skills and attention to detail.
• Understanding of employment documentation, recordkeeping, and HR compliance.
• Ability to train and support staff across multiple locations.
• Proactive mindset with problem-solving skills and prioritisation.

Responsibilities

• Coordinate internal recruitment activities: job ads, screening, interview scheduling, recruitment admin.
• Maintain candidate pipelines and recruitment records.
• Collaborate with hiring managers to understand staffing priorities.
• Coordinate employee onboarding, documentation, inductions and pre-employment checks.
• Maintain accurate employee records, HR databases and personnel files.
• Monitor compliance documents, qualifications, licences, training records and expiry dates.
• Support HR policies, audits and general admin.
• Manage HR platforms, recruitment systems, databases and related apps.
• Assist with system access, user support and process improvements.
• Deliver training to branch teams on HR systems and processes.

Skills

Talent acquisition

HR systems

Onboarding

HR compliance

Training & support

Cross-location coordination

Tools

HRIS

Recruitment platforms

Job description

TALENT ACQUISITION & HR SYSTEMS SPECIALIST

Reporting to HR Manager, you will play an important role in coordinating internal recruitment, supporting employees throughout their onboarding journey, maintaining HR compliance, and ensuring business systems are used effectively across the organisation. You will work closely with branch teams to ensure HR processes are consistent, records are up to date, and employees receive the support and training they need.

Key responsibilities

• Coordinate internal recruitment activities, including job advertising, candidate screening, interview scheduling, and recruitment administration.
• Maintain candidate pipelines and recruitment records.
• Liaise with hiring managers to understand staffing requirements and recruitment priorities.
• Coordinate employee onboarding, employment documentation, inductions, and pre-employment checks.
• Maintain accurate and up-to-date employee records, HR databases, and personnel files.
• Monitor compliance documentation, qualifications, licences, training records, and relevant expiry dates.
• Support HR policies, procedures, audits, and general administrative requirements.
• Manage and maintain HR platforms, recruitment systems, databases, and related business applications.
• Support system access, user administration, troubleshooting, and process improvements.
• Deliver training and guidance to branch teams on HR systems, recruitment processes, and administrative procedures.

About you

• Experience in talent acquisition, HR coordination, HR administration, or a similar role.
• Strong knowledge of recruitment and employee onboarding processes.
• Confidence managing HR systems, databases, and digital platforms.
• Excellent organisational skills and attention to detail.
• A sound understanding of employment documentation, recordkeeping, and HR compliance.
• The ability to train, support, and communicate effectively with people across multiple locations.
• A proactive mindset with strong problem-solving skills and the ability to manage competing priorities.
• The initiative to identify process improvements and take ownership of your responsibilities.
• Experience with HRIS, recruitment platforms, or multi-branch operations will be highly regarded.

Regular pay review

Flexible work hours – open to discussion

Paid Birthday Leave – because your birthday should be celebrated!

Work anniversary milestone paid leave

Career progression and leadership opportunities

Ongoing professional development and training

Access to Employee Assistance Program (EAP)

Employee benefits program inclusion

Employee recognition and reward programs

Supportive, energetic and collaborative team culture