Talent Acquisition Coordinator

Senior Consultant; Sydney; On-site; AUD 95,000 - 105,000; Full time

Job summary

Levyl is partnering with a global, data-driven organisation to recruit a Recruitment Coordinator to support APAC hiring, focusing on scheduling, coordination and process improvements in a fast-paced environment.

Based in Sydney, you will coordinate high-vol interviews across Sydney, Hong Kong and Korea, manage travel logistics, contracts and stakeholder communications, while learning recruitment operations, automation, and AI initiatives.

Qualifications

• Experience in recruitment coordination or HR with high-volume environments.
• Comfortable working in an office-based, collaborative team.
• Knowledge of ATS scheduling processes and workflow automation.

Responsibilities

• Coordinate a high volume of virtual and onsite interviews across Sydney, Hong Kong and Korea.
• Manage complex scheduling between candidates, recruiters and stakeholders.
• Coordinate candidate travel and onsite interview logistics.
• Welcome and support candidates attending interviews.
• Manage candidate communications throughout the recruitment process.
• Prepare and issue employment contracts.
• Support recruitment events and broader hiring initiatives.
• Partner closely with recruiters and recruitment operations across APAC.
• Support improvements to scheduling processes and candidate workflows.
• Assist with recruitment systems, reporting and operational projects.
• Contribute to AI, automation and process improvement initiatives.

Skills

Highly organized

Prioritization

Scheduling expertise

Stakeholder comms

Ownership

Systems thinker

Greenhouse experience

Tools

Greenhouse ATS

Job description

• Exposure to recruitment across APAC + AI and automation projects
• Prime CBD location with sublime harbour views and amazing perks!
• $95,000 - $105,000 package + discretionary bonus

• Exposure to recruitment across APAC + AI and automation projects
• Prime CBD location with sublime harbour views and amazing perks!
• $95,000 - $105,000 package + discretionary bonus

The Company

Our client is a high-performing global organisation operating in a fast-paced, highly technical and data-driven environment. With a strong international presence and known for combining technology, analytics and innovation to support complex global operations, they are seeking a Recruitment Coordinator to support continued hiring growth across APAC.

Working within their experienced recruitment team, you’ll coordinate a high volume of recruitment activity across the APAC region, while also gaining exposure to recruitment operations, process improvement, automation and AI initiatives.

The Opportunity

A key focus in the first few months will be supporting improvements to their ATS scheduling processes and helping create more scalable recruitment coordination workflows. Following this, you'll deliver a seamless recruitment process across multiple markets, partnering closely with recruiters, candidates and internal stakeholders, to manage complex scheduling and recruitment activity.

This is a standout opportunity for someone early in their career who is highly organised, tech-curious and keen to build deep expertise across recruitment coordination and operations, whilst working within a sophisticated global recruitment environment.

Key Responsibilities

• Coordinate a high volume of virtual and onsite interviews across Sydney, Hong Kong and Korea
• Manage complex scheduling across candidates, recruiters and business stakeholders
• Coordinate candidate travel and onsite interview logistics
• Welcome and support candidates attending interviews
• Manage candidate communications throughout the recruitment process
• Prepare and issue employment contracts
• Support recruitment events and broader hiring initiatives
• Partner closely with recruiters and recruitment operations across APAC
• Support improvements to scheduling processes and candidate workflows
• Assist with recruitment systems, reporting and operational projects
• Contribute to AI, automation and process improvement initiatives

About You

You may currently be working in recruitment coordination, HR, executive support, project coordination, administration or another high-volume environment. Equally, you could be a strong graduate looking for your first corporate opportunity. Ultimately, we are more interested in your capability, attitude and motivation.

What will matter most is that you are:

• Highly organised with exceptional attention to detail
• Confident managing multiple priorities in a fast-moving environment
• Comfortable with high-volume scheduling and administrative work
• Confident dealing with candidates and stakeholders at different levels
• Proactive and comfortable taking ownership of your work
• Naturally curious about systems, technology and better ways of working
• Keen to build expertise within recruitment coordination over the next 12-18 months
• Comfortable working within a highly collaborative, office-based team
• Experience with Greenhouse or similar would be advantageous

The Process

Following an initial conversation and meeting with a member of the Levyl team, shortlisted candidates will participate in a multi-stage interview process with members of the Talent Acquisition team.

Levyl encourage diverse, equitable and inclusive recruitment and commit to respond to every applicant. We make selection and shortlist decisions based on your skills, experience, personal attributes and motivators.

When you apply to one of our opportunities, please let us know the pronouns you use and any reasonable adjustments you may require throughout the interview process.