Submissions Coordinator

Bvn; Sydney; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid working policy

Parental leave 12 weeks

Volunteering days

Purchased leave

Cultural, social and active groups

Mentoring programs

Job summary

BVN is a dynamic Brand & Communications team seeking a Submissions Coordinator to shape how BVN's design intent, portfolio and capabilities reach clients through compelling communication.

You will coordinate bids and submissions across studios, engage leadership and external consultants, and maintain our opportunity pipeline. The role demands strong communication, adaptability, and meticulous attention to detail in a fast-paced environment.

Qualifications

• Confident communicator with strong written and verbal communication skills.
• Proficient across the Adobe suite.
• Well organised with excellent attention to detail.
• Analytical and problem-solving skills.
• Able to work autonomously and meet multiple rolling deadlines.

Responsibilities

• Coordinate the development and production of bids, submissions and marketing material across all studios.
• Engage with leadership, project teams and external consultants to coordinate submission collateral.
• Assist with the ongoing development and production of submission-related marketing collateral.
• Update and maintain a database of our opportunity pipeline, projects, people, and key contact details for our clients and collaborators.
• Help to update and maintain a register of new project opportunities and upcoming deadlines.

Skills

Communication

Adobe Suite

Motivation

Attention to detail

Analytical skills

Autonomy & deadlines

Job description

BVN is looking for a skilled and enthusiastic Submissions Coordinator to join our Brand & Communications team. We're an ambitious, dynamic team, and this is a chance to help tell BVN's story, shaping how our design intent, portfolio and capabilities reach current and future clients through compelling visual and written communication.

This position requires experience in submission coordination, preferably within architecture or a related industry. To thrive in this role, you'll need to be highly adaptable, a strong communicator, and someone who brings genuine care to the details. You're a team player at heart, energised by collaboration in a fast-paced environment.

Role responsibilities:

• Coordinate the development and production of bids, submissions and marketing material across all studios.
• Engage with leadership, project teams and external consultants to coordinate submission collateral.
• Assist with the ongoing development and production of submission-related marketing collateral.
• Update and maintain a database of our opportunity pipeline, projects, people, and key contact details for our clients and collaborators.
• Help to update and maintain a register of new project opportunities and upcoming deadlines.

Additional experience:

• Confident communicator with strong written and verbal communication skills
• Proficient across the Adobe suite
• Highly motivated and pro-active
• Well organised with excellent attention to detail
• Analytical and problem-solving skills
• Able to work autonomously and meet multiple rolling deadlines

Our people come first. Our culture nurtures collective creativity, inclusion, and diversity. We believe that a balanced, well-lived life is where we will find the most meaning. We are continually enhancing the BVN Experience with a suite of initiatives available to all employees:

• A progressive hybrid working policy and flexible working arrangements.
• 12 weeks parental leave available for all after 12 months.
• Volunteering days to allow you to give back to and participate in the community.
• Purchased leave.
• Cultural, social, and active groups and events.
• Mentoring programs.
• Amongst many more.

Our culture nurtures collective creativity, inclusion and diversity and/or those seeking a part-time position or not meeting all the criteria are still encouraged to apply.

BVN has a Pride Network as part of our inclusive approach to creating a safe and comfortable environment where everyone can be themselves. This initiative aims to show support for a significant population of our people, as well as those who are family and friends of LGBTIQA+ people. Having a pride network at BVN is also about drawing on this group's life experiences, insights, and knowledge to improve our culture and awareness.