Submissions Coordinator

Design & Build Recruitment; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

Design & Build Recruitment is seeking a Submissions Coordinator for a leading architecture and design practice. This role focuses on coordinating bids, submissions and marketing collateral to help win projects across multiple sectors.

You will work closely with the local bids team, senior leaders, project teams and external stakeholders to deliver high‑quality submissions and support ongoing business development activities.

Qualifications

• Previous experience in a submissions, bids, marketing or business development coordination role.

Responsibilities

• Coordinate the preparation and delivery of bids, tenders, submissions and marketing materials.
• Work with leadership, project teams and consultants to gather and manage submission content.
• Assist with the creation and maintenance of capability statements and marketing collateral.
• Maintain CRM databases, project information, key contacts and opportunity pipelines.
• Track upcoming opportunities, submission deadlines and business development activities.
• Ensure all submissions are professionally presented and delivered on time.

Skills

Submissions coordination

Marketing coordination

Adobe Creative Suite

Attention to detail

Written & verbal communication

Tools

CRM software

Job description

About Our Client

We're recruiting a Submissions Coordinator to join a leading architecture and design practice. This role will see you coordinating bids, submissions and marketing collateral, helping to win projects across multiple sectors.

We're recruiting a Submissions Coordinator to join a leading architecture and design practice. This role will see you coordinating bids, submissions and marketing collateral, helping to win projects across multiple sectors. You'll work closely with the local bids team, senior leaders, project teams and external stakeholders to deliver high-quality submissions and support ongoing business development activities. It's a fast-paced, collaborative environment suited to someone who is organised, proactive and enjoys bringing together compelling content and visuals.

Key Responsibilities

• Coordinate the preparation and delivery of bids, tenders, submissions and marketing materials.


• Work with leadership, project teams and consultants to gather and manage submission content.


• Assist with the creation and maintenance of capability statements and marketing collateral.


• Maintain CRM databases, project information, key contacts and opportunity pipelines.


• Track upcoming opportunities, submission deadlines and business development activities.


• Ensure all submissions are professionally presented and delivered on time.

About You

• Previous experience in a submissions, bids, marketing or business development coordination role.


• Experience within architecture, design, engineering, construction or a professional services environment is highly regarded.


• Strong written and verbal communication skills.


• Proficiency across Adobe Creative Suite.


• Highly organised with excellent attention to detail.

For any questions relating to this role or other opportunities with D&B and our clients, please contact Arnie on [e-mail] or call on 0478753708.

Your application will be treated as strictly confidential.