Subcontracts Officer

Lockheed Martin; Port Stephens Council; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Flexible work options

Career development

Extra leave

Mental health support

Employee discounts

Job summary

Lockheed Martin Australia is seeking a Subcontracts Officer to support the AIR6500 program, coordinating subcontractor activities and ensuring timely, accurate documentation and reporting across contracting and purchasing teams.

You will work closely with the Subcontract Program Manager to manage supplier relationships, win bid packages, review proposals, and support ongoing subcontract administration within a collaborative commercial and supply chain team.

Qualifications

• Experience in defence, engineering, infrastructure or project-based environments.
• Experience in subcontract administration, procurement, contracts or similar commercial environment.
• Strong organisational and administrative skills with attention to detail.

Responsibilities

• Coordinate subcontract specifications, work statements and terms and conditions.
• Assist with bid packages and bidder coordination.
• Support evaluation of supplier proposals and subcontract negotiations.
• Coordinate subcontract changes, additions, deletions and admin.
• Maintain subcontract documentation, records and reporting.
• Build positive relationships with suppliers and internal stakeholders.
• Support monthly subcontractor performance reporting.

Skills

Defence industry experience

Subcontracts administration

Procurement knowledge

Attention to detail

Stakeholder communication

Microsoft Office

Docs management

Tools

Microsoft Office

Job description

Eligibility: Applicants must be Australian citizens and be eligible to obtain and maintain an active Australian Government Defence security clearance at the level required for the position.

Join the AIR6500 Program as a Subcontracts Officer, supporting the effective administration and coordination of subcontractor and supplier activities across the program.

Working closely with the AIR6500 Subcontract Program Manager, contract administration, purchasing teams, and suppliers, you will help coordinate subcontract requirements, maintain supplier relationships, and ensure subcontract documentation and reporting are completed accurately and on time.

This is an opportunity to develop your experience in subcontract administration and contribute to a major, complex program while working as part of a collaborative commercial and supply chain team.

Key responsibilities

• Support the preparation and coordination of subcontract specifications, work statements, and terms and conditions.
• Assist with the preparation of bid packages and coordination of bidder activities.
• Support the review and evaluation of supplier proposals.
• Assist with subcontract negotiations, awards, and ongoing administration.
• Coordinate subcontract additions, deletions, and modifications.
• Support the management and coordination of services provided by primary subcontractors.
• Develop and maintain positive working relationships with suppliers.
• Assist with monthly internal and external subcontractor performance reporting.
• Provide administrative and coordination support to the AIR6500 Subcontract Program Manager.
• Work with contract administration and purchasing teams to support subcontract policies, procedures, and processes.
• Maintain accurate subcontract documentation, records, and reporting.

What you’ll bring

• Experience in defence, engineering, construction, infrastructure, or another project-based environment would be advantageous.
• Experience in subcontract administration, procurement, purchasing, contracts, or a similar commercial environment.
• Strong organisational and administrative skills, with excellent attention to detail.
• Good written and verbal communication skills.
• The ability to build positive working relationships with suppliers and internal stakeholders.
• An understanding of subcontract or procurement processes and documentation.
• Ability to manage multiple tasks, meet deadlines, and work effectively within a team.
• Strong Microsoft Office and document management skills.
• A proactive and collaborative approach, with a willingness to learn and develop within a complex program environment.
• Proficient in AI prompting as it applies to this position and practice.

If you're excited by this opportunity but don't meet every criterion, we'd still love to hear from you. Your skills and experience may be a great fit for this role, or another opportunity within our organisation.

What we offer you

• Work on innovative projects, collaborate across borders and build your skills through internal secondments and structured career pathways
• Access face to face and online development opportunities, supported by employee recognition programs and annual awards events
• Many roles offer flexible options to help you shape a work pattern that fits your life
• Purchase up to four additional weeks of leave each year, plus access dedicated study leave, and quarterly blood donor leave
• Receive free mental health support for you and your family, participate in health month activities and access resources that support your wellbeing
• Access a wide range of employee discounts, novated leasing options, referral incentives and financial guidance through your Superannuation provider

Special Requirements

Applicants must be eligible to obtain and maintain an Australian Defence Security Clearance and employment may be contingent on the provision of further personal information including citizenship to ensure compliance with international export control legislation and regulations.

Veteran Friendly Workplace

Veterans are encouraged to apply. We highly value the unique skills and experiences that veterans and transitioning service members can contribute to our team. We are proud to be recognised as a Veteran Friendly Employer by the Australian Government.

Lockheed Martin Australia supports Equal Employment Opportunity and values diversity in the workplace by creating a place of employment that is, free of unlawful discrimination and is harassment free, fair, ethical, inclusive, and values the contribution of all its employees. By leveraging our employees’ unique talents and experiences, we will deliver innovative, affordable solutions and unparalleled customer value.

As part of our endeavours to increase participation of Indigenous Australians, we welcome applications from all people, including Aboriginal and Torres Strait Islander people.

We are committed to creating a workplace where everyone can thrive. If you are selected for this role, we would be happy to discuss any adjustments that will help you to be successful.