Subcontracts Administrator – Supply Chain

Saab Australia Pty Ltd; Adelaide; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working options

Employee benefits

Job summary

Saab Australia is seeking a Subcontract Administrator to join its Supply Chain Team in Adelaide. You will support the Sr. Subcontracts Manager and Head of Supply Chain in timely contract administration, risk mitigation, and supplier engagement for complex projects.

The role requires 5+ years in contract or project administration, strong knowledge of ASDEFCON and government-related contracts, and excellent MS Office skills. Hybrid work options and a 2-year fixed-term contract are offered.

Qualifications

• 5+ years’ experience in a contract or project administrator role supporting complex projects.
• Sound understanding of construction contract administration, variation management and EOT requests.
• Strong analytical, organisational and problem-solving abilities with attention to detail.
• Experience negotiating with subcontractors and managing procurement.
• Working knowledge of security of payments legislation and contract law terms.

Responsibilities

• Prepare, review, negotiate, and administer subcontracts and variations in line with requirements and policies.
• Handle contract administration activities including processing escalation, extensions of time, and payment claims.
• Manage contract renewals, extensions, and close-out activities post-project completion.
• Maintain contract documentation, records, registers, and compliance requirements.
• Monitor subcontractor performance and report on progress, variations, and costs versus budget.
• Coordinate with consultants, subcontractors, suppliers and stakeholders to support negotiations and delivery.

Skills

Contract administration

Negotiation

Analytical thinking

Communication

MS Office

Education

Diploma or qualifications in commerce / construction management / supply chain / CIPS

Tools

ASDEFCON

Job description

SUBCONTRACT ADMINISTRATOR

The role

The Subcontract Administrator is a member of the Supply Chain Team to assist the Sr. Subcontracts Manager and Head of Supply Chain through successful management of Contracts administration activities in a timely and efficient manner. The incumbent is expected to be an active member of the Supply Chain Team and will support the Senior Subcontracts Manger in delivery of the service.

Key Responsibilities

• Prepare, review, negotiate, and administer subcontracts and contract variations in accordance with project requirements, company policies, delegations and procurement frameworks.
• Undertake contract administration activities including, but not limited to processing escalation claims, extensions of time requests.
• Processing progress payment claims in a timely manner, issuing formal instructions and notices to Suppliers and other ad hoc activities.
• Manage contract renewals and extensions in accordance with the contract provisions.
• Manage close-out activities to ensure continuity of contractual arrangements post project completion (survival obligations).
• Assist in the processing and record keeping of non-disclosure agreements.
• Manage RFQ/Ps: obtain quotes, assess submissions and make recommendations on engagement of Subcontractors on minor bids.
• Assist with contractual correspondence, in liaison with legal counsel, to support informed decision-making and project delivery.
• Identify, assess, and monitor contractual risks and provide recommendations to minimise potential commercial and contractual exposure.
• Manage and maintain accurate contract documentation, correspondence, records, document registers and contractual compliance requirements.
• Monitor contractor performance and oversee, reporting on subcontractor performance, progress, variations, subcontractor costs vs budget, and project outcomes.
• Liaise with consultants, subcontractors, suppliers, and other project stakeholders to support contract negotiations and facilitate the successful delivery of projects and support services.
• Work closely with the procurement and QA teams on supplier onboarding and renewals.

Scope of Work

Flexible work arrangements such as hybrid work from home / office, 9 days will be considered for this role post probation and subject to approval. This role is a Full-time Fixed Term contract for 2 years.

About You

• 5+ Years’ experience in a Contract or Project Administrator role supporting the delivery of complex projects of variable sizes.
• Sound understanding of construction contract administration, variation management, extension of time requests, payment claims, cost control, risk management principles and exposure to key contract law terms.
• Strong analytical, organisational and problem-solving abilities with a high level of attention to detail, communication and interpersonal skills, effective relationship management with a range of stakeholders.
• Demonstrated experience managing and negotiating issues related to subcontractors and complex procurement.
• A detailed working knowledge of supplies acceptance and claims processes ie. Milestones, progress claims Experience in administration of ASDEFCON and/or government related contracts, with exposure to Security and Export Control requirements.
• A working knowledge of Security of Payments legislation.
• Exemplary organisational skills with ability to prioritise tasks and meet deadlines.
• Proficiency in Microsoft Office suite of products, particularly expert user of Word, Excel and PowerPoint.
• High level literacy and numeracy skills.
• Relevant Diploma or Qualifications in commerce, construction management, supply chain, CIPS, business or a related field (or working towards).

Applicants must be Australian citizens and hold or be able to obtain an Australian Defence Security Clearance to baseline/NV1/NV2 level. Information including past and present nationality and citizenship may be requested to check eligibility for access to materials controlled under various export control regimes, including ITAR.

About Us

Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 35 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges. From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high‑technology solutions for defence forces and civil industries across the globe.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world. Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations.

Culture and Benefits

• 6 weeks paid leave each year
• 14% superannuation
• Free Income Protection Insurance
• Flexible working options
• Access to the Saab shares matching scheme
• Access to MySaab - our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners

Equal Opportunity and Diversity

Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply.

We also welcome applications from individuals with culturally diverse backgrounds.

Saab Australia is a nationally recognised Veteran Employer of Choice that welcomes the interest of ex‑service members, veterans and their families.

Saab values diversity and is an Equal Opportunity/Affirmative Action employer.

All qualified individuals are encouraged to apply and will be considered for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran, or disability status.

By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to, reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre‑employment medical declaration.

Kindly observe that this is an ongoing recruitment process and in exceptional circumstances, the position might be filled before the closing date of the advertisement. We encourage applications as early as possible to avoid disappointment.

For further information about a career at Saab, visit the page adjacent: https://www.saab.com/markets/australia/careers/saab-life