Bid Coordinator

SAAB; Adelaide; Hybrid; AUD 90,000 - 110,000; Full time

Benefits offered by this job

6 weeks paid leave each year

14% superannuation

Free Income Protection Insurance

Flexible working options

Saab shares matching scheme

MySaab discounts

Job summary

Saab Australia is seeking a Bid Coordinator to support the CSI-IPT delivering combat systems solutions for the Royal Australian Navy. The role involves coordinating workshops, bid artefact development, governance, and monthly progress reporting, with a focus on risk and opportunity assessments and cross‑disciplinary collaboration.

Flexible hybrid work from home/office and a 9‑day fortnight are considered. Australian citizenship and Defence Security Clearance to NV1 are required.

Qualifications

• 2–5 years of administrative experience in a project environment (essential) in Defence industry (preferable).
• Awareness of earned value management principles (desirable).
• Strong planning, analysis and communication skills.
• Excellent administrative skills, coupled with a general understanding of the project life cycle, project documentation, project standards and methodologies.

Responsibilities

• Assist in coordinating workshops including developing agendas, minutes and presentation materials.
• Coordinate bid artefact development and update ensuring version control and information sharing principles are upheld.
• Coordinate governance and bid submission processes.
• Manage the issues and action register to ensure closure of items in a timely manner.
• Support the development of project management artefacts for proposals.
• Participate in risk and opportunity assessments.
• Provide general project management assistance and advice to CS control account managers and other discipline line managers.
• Support monthly project reports including summarised progress, schedule, Earned Value Management and Risk & Opportunity data.
• Support the monthly drumbeat cycle of project schedule progress, Risk & Opportunities reviews and EAC updates.
• Exhibit leadership, communication and negotiation skills and engage with and influence individuals across the CSI-IPT.

Skills

Planning

Analysis

Communication

Job description

Saab Australia is an industry participant in the Combat Systems Integration – Integrated Project Team (CSI-IPT) Collaboration Agreement (CSI-IPT CCA). The CSI-IPT CCA forms a collaborative enterprise organisation to execute scopes of work across Hobart Class Destroyer (SEA4000 Phase 6 and other related Destroyer Capability Enhancement (DCE) upgrades) and the Hunter Class Frigates (HCFs - SEA5000 Phase 1). This will see independently executed programs such as SEA4000 Phase 6 and SEA5000 Phase 1 brought under one umbrella enterprise organisation, the CSI-IPT.

The CSI-IPT is built up with personnel from three industry participants and the Commonwealth of Australia (CoA) to form a collaborative team working across multiple programs to leverage synergies between platforms.

The role

As part of our Engineering and Sustainment Services group, the Bid Coordinator will support the CSI-IPT delivering the combat systems solutions to the Royal Australian Navy surface combatant fleet.

Further, the successful candidate will:

• Assist in the coordination of workshops including the development of agendas, minutes and assisting with development of presentation materials.
• Coordinate bid artefact development and update ensuring version control and information sharing principles are upheld.
• Coordinate governance and bid submission processes.
• Manage the issues and action register to ensure closure of items in a timely manner.
• Support to the development of project management artefacts for proposals.
• Participate in risk and opportunity assessments.
• Provide general project management assistance and advice to the CS control account managers and other discipline line managers.
• Support monthly project reports including summarised progress, schedule, Earned Value Management and Risk & Opportunity data.
• Support the monthly drumbeat cycle of project schedule progress, Risk & Opportunities reviews and EAC updates.
• Exhibit leadership, communication and negotiation skills and can engage with and influence individuals across the CSI-IPT.

Flexible work arrangements such as hybrid work from home / office and a 9-day fortnight will be considered for this role.

About you

Your skills and experience will include:

• 2 – 5 years of administrative experience in a project environment (essential) in Defence industry (preferable).
• Awareness of earned value management principles (desirable).
• Strong planning, analysis and communication skills.
• Excellent administrative skills, coupled with a general understanding of the project life cycle, project documentation, project standards and methodologies.

Applicants must be Australian citizens

and hold or be able to obtain an Australian Defence Security Clearance to NV1 level. Information including past and present nationality and citizenship may be requested to check eligibility for access to materials controlled under various export control regimes, including ITAR.

About us

Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 35 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges.

From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.

What you will be part

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here .

Culture and benefits

We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.

By joining Saab, you’ll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You’ll work within an innovative and vibrant workplace, while having the opportunity to develop a long‑term, fulfilling career.

• 6 weeks paid leave each year
• 14% superannuation
• Free Income Protection Insurance
• Flexible working options
• Access to the Saab shares matching scheme
• Access to MySaab - our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners

By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to, reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre‑employment medical declaration.

Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.

Saab Australia is a nationally recognised Veteran Employer of Choice that welcomes the interest of ex-service members, veterans and their families.

Regardless of whether you value cutting edge technology, creativity or an innovative environment, everyone at Saab contributes to keeping people and society safe.