Bid Coordinator

Saab Australia Pty Ltd; Adelaide; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

6 weeks paid leave

14% superannuation

Income protection insurance

Flexible working options

Shares matching

Saab Life benefits

Job summary

Saab Australia Pty Ltd is seeking a Bid Coordinator to support the CSI-IPT delivering combat systems solutions to the Royal Australian Navy. The role encompasses coordinating bid artefacts, governance and submission processes, workshop facilitation, and providing project management support across the CSI-IPT umbrella.

You will interact with control account managers, schedule progress and risk reviews, while applying Earned Value Management principles and maintaining documentation in line with

Qualifications

• Diploma/Certificate in Project Management (desirable).
• 2–5 years of administrative experience in a project environment (essential) in Defence industry (preferable).
• Awareness of earned value management principles (desirable).
• Strong planning, analysis and communication skills.
• Excellent administrative skills, with understanding of the project life cycle, documentation, standards and methodologies.

Responsibilities

• Assist in coordinating workshops, agendas, minutes and presentation materials.
• Coordinate bid artefact development and version control.
• Coordinate governance and bid submission processes.
• Manage issues and action register to ensure timely closure.
• Support development of project management artefacts for proposals.
• Participate in risk and opportunity assessments.
• Provide general project management assistance to CS control account managers and discipline managers.
• Support monthly project reports with progress, schedule, EVM and R&O data.
• Support the drumbeat cycle of schedule progress, R&O reviews and EAC updates.
• Exhibit leadership and negotiation skills and engage with CSI-IPT stakeholders.

Skills

Planning

Analysis

Communication

Administration

Education

PM Diploma

Job description

The opportunity Saab Australia is an industry participant in the Combat Systems Integration – Integrated Project Team (CSI-IPT) Collaboration Agreement (CSI-IPT CCA). The CSI-IPT CCA forms a collaborative enterprise organisation to execute scopes of work across Hobart Class Destroyer (SEA4000 Phase 6 and other related Destroyer Capability Enhancement (DCE) upgrades) and the Hunter Class Frigates (HCFs - SEA5000 Phase 1). This will see independently executed programs such as SEA4000 Phase 6 and SEA5000 Phase 1 brought under one umbrella enterprise organisation, the CSI-IPT. The CSI-IPT is built up with personnel from three industry participants and the Commonwealth of Australia (CoA) to form a collaborative team working across multiple programs to leverage synergies between platforms.

The role As part of our Engineering and Sustainment Services group, the Bid Coordinator will support the CSI-IPT delivering the combat systems solutions to the Royal Australian Navy surface combatant fleet.

Further, the successful candidate will:

• Assist in the coordination of workshops including the development of agendas, minutes and assisting with development of presentation materials.
• Coordinate bid artefact development and update ensuring version control and information sharing principles are upheld.
• Coordinate governance and bid submission processes.
• Manage the issues and action register to ensure closure of items in a timely manner.
• Support to the development of project management artefacts for proposals.
• Participate in risk and opportunity assessments.
• Provide general project management assistance and advice to the CS control account managers and other discipline line managers.
• Support monthly project reports including summarised progress, schedule, Earned Value Management and Risk & Opportunity data.
• Support the monthly drumbeat cycle of project schedule progress, Risk & Opportunities reviews and EAC updates.
• Exhibit leadership, communication and negotiation skills and can engage with and influence individuals across the CSI-IPT.

Flexible work arrangements such as hybrid work from home / office and a 9-day fortnight will be considered for this role.

About you

Your skills and experience will include:

• Diploma/Certificate in Project Management (desirable).
• 2 – 5 years of administrative experience in a project environment (essential) in Defence industry (preferable).
• Awareness of earned value management principles (desirable).
• Strong planning, analysis and communication skills.
• Excellent administrative skills, coupled with a general understanding of the project life cycle, project documentation, project standards and methodologies.

Applicants must be Australian citizens and hold or be able to obtain an Australian Defence Security Clearance to NV1 level.

Information including past and present nationality and citizenship may be requested to check eligibility for access to materials controlled under various export control regimes, including ITAR.

About us

Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 35 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges. From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.

Read more about us here. https://www.saab.com/markets/australia/careers/saab-life

Culture and benefits

We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience. By joining Saab, you’ll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You’ll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career. As a valued team member of Saab Australia, you’ll access a variety of perks and benefits to support you and your family including:

• 6 weeks paid leave each year
• 14% superannuation
• Free Income Protection Insurance
• Flexible working options
• Access to the Saab shares matching scheme
• Access to MySaab - our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners

For further information about a career at Saab, visit the page adjacent: https://www.saab.com/markets/australia/careers/saab-life

Legislation and Equality

By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to, reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre-employment medical declaration.

Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.

Saab Australia is a nationally recognised Veteran Employer of Choice that welcomes the interest of ex-service members, veterans and their families.

At Saab, you'll be empowered to make a real difference. Join colleagues worldwide who share one purpose – keeping people and society safe through innovative defence and security solutions.

What makes that difference possible? You. We're a global leader in air, land and naval defence, civil security and commercial aeronautics, with approximately 28,000 employees across all continents.

Our transformative approach combines deep expertise with continuous innovation – investing one-fifth of our earnings in research and development to solve tomorrow's challenges today.

But technology alone doesn't create safety. Your perspective, your skills, your contribution – that's what transforms possibility into reality.

Here, diversity strengthens everything we do. You'll find unlimited opportunities to advance your career whilst maintaining balance in your life beyond work.

We're committed to creating an inclusive environment where every person can fully focus on what matters.

Saab is an Equal Opportunity/Affirmative Action employer – all qualified individuals are encouraged to apply and will be considered without regard to race, colour, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran or disability status.