Subcontract Administrator

Clough Group; Perth; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Ongoing training for career progress

Paid parental leave

Mental health and wellbeing programs

Salary continuance insurance

Employee assistance program and family

Job summary

Clough is seeking a Subcontracts Administrator to support the Project Ceres in Perth, reporting to the Subcontracts Manager. You will manage subcontracts using SAP, Felix and NPP, maintain SCAR/PSR, and help achieve project cost and schedule targets.

The role requires 3+ years of EPC contracts experience, strong negotiation and communication skills, and a tertiary qualification in related fields. A dynamic team environment and exposure to major EPC projects are offered.

Qualifications

• 3+ years of EPC commercial or contracts experience.
• Experience managing subcontractors and suppliers.
• Knowledge of subcontracting processes and procurement principles.
• Strong negotiation and communication skills.
• Able to work independently and handle multiple tasks.

Responsibilities

• Registering and qualifying subcontracts through Felix or NPP.
• Ensuring use of existing Master Services Agreement providers for relevant Goods and Services and issuing EOIs for new MSAs.
• Assisting with the project subcontracting strategy for assigned subcontracts.
• Supporting internal stakeholders with tendering, negotiation and formation of assigned subcontracts.
• Coordinating issue of and responses to bid clarifications and arranging Bid Clarification Meetings when required.
• Liaising with Package Engineers to action Engineering items in progress reports.
• Developing and maintaining commercial evaluation of bids for each package.
• Negotiating best price/discount from selected bidder.
• Interfacing with End User regarding Technical Bid Evaluations and Approved for Purchase scopes.

Skills

Commercial/contracts advisor

Contract management

Procurement principles

Negotiation skills

Communication skills

Education

Tertiary qualification in SCM/Engineering/Quantity Surveying/Law/CM&E

Tools

SAP

Felix

NPP

Job description

Subcontract Administrator

Apply locations Perth, Western Australia time type Full time posted on Posted Yesterday job requisition id JR107579

Clough , as part of a joint venture, is delivering the Project Ceres urea plant, a landmark project for Western Australia. The plant will be the largest in Australia and one of the largest in the world, installing the most sustainable production processes. The project is expected to generate 2,000 jobs during the construction phase, whilst delivering sustained benefits to the local community through career, training and business opportunities.

We are currently searching for a Subcontracts Administrator to join the Project Ceres in Perth. Reporting to the Subcontracts Manager, you will be responsible for providing the Subcontracts team with support in the use of the Project Procurement System tools (SAP, Felix, NPP). You will also be involved in maintaining and tracking the Subcontract Action Register (SCAR) and Procurement Status Report (PSR), to support the team in achieving project cost and schedule targets.

Who you are

Courageous. Motivated. Curious. Passionate. Creative. These are just a few words that describe you.

Your focus will include:

• Registering and qualifying subcontracts through Felix or NPP.
• Ensuring use of existing Master Services Agreement (MSA) providers for relevant Goods and Services and issuing EOIs for new MSA.
• Assisting with the project subcontracting strategy for assigned subcontracts.
• Supporting internal stakeholders with tendering, negotiation and formation of assigned subcontracts.
• Coordinating issue of, and responses to bid clarifications and arranging / hosting Bid Clarification Meetings when required.
• Liaising with assigned Package Engineers to action any relevant Engineering related items in Supplier/ Subcontract progress reports.
• Developing and maintaining commercial evaluation of bids for each package.
• Negotiating best available price /discount from selected bidder.
• Interfacing with End User regarding the preparation and issue of Technical Bid Evaluations, and ‘Approved for Purchase’ scopes of work and associated technical documents.
• Preparing and issuing RFA approval workflow and tracks approval process.
• Issuing Purchase Orders / Subcontract Agreements on the Project Selected Software such as SAP, Felix.
• Monitoring the SCAR & PSR in coordination with the Subcontract Management and Commodity Manager and updating with the Actual Dates.
• Partnering with internal management and stakeholders to review project budget and ensure adequate allocation to subcontracts to reflect subcontracting strategy on project.

What you will bring to the team:

• 3+ years of experience as a commercial or contracts advisor on engineering, procurement and construction (EPC) projects, with direct experience managing subcontractors and suppliers.
• Knowledge of subcontracting processes, contract management, and procurement principles.
• Excellent negotiation and communication skills, with the ability to build and maintain relationships with subcontractors.
• Tertiary qualification in Supply Chain, Engineering, Quantity Surveying, Law or Construction Management and Economics (CM&E).
• Ability to work independently and handle multiple tasks simultaneously.

Our benefits

• Ongoing training for career progression.
• Industry leading paid parental leave program from the day you join.
• Mental health and wellbeing programs.
• Salary continuance insurance.
• A competitive remuneration package with employee assistance program for employees and their families and discounts on private health insurance, salary packaging, banking, travel, groceries and more!

We’re building a diverse workforce

At Clough, we are committed to building a workforce that reflects the communities in which we work and live. To us, workplace diversity means creating an inclusive environment that accepts every person, embraces their differences, and provides opportunities for all to achieve their full potential.

We are a certified Employer of Choice for Gender Equality by WGEA, a WORK180 Endorsed Employer for All Women, a signatory of the Veterans’ Employment Commitment, a partner of Pride in Diversity as LGBTQIA+ allies, an active member of CEOs for Gender Equity, and guided by our Reconciliation Action Plan, we are committed to providing meaningful training and employment opportunities to deliver positive outcomes for Aboriginal and Torres Strait Islander Peoples.