Studio Coordinator

Billard Leece Partnership; Brisbane; On-site; AUD 65,000 - 75,000; Full time

Job summary

Billard Leece Partnership (BLP) in Brisbane, Australia, seeks a Studio Coordinator to provide front-of-house and administrative support in our vibrant studio. This permanent, on-site role focuses on reception, office tasks, travel coordination, and event management, with opportunities to support multiple teams.

The ideal candidate has 2–3 years of Front of House experience, strong organisational skills, and excellent communication.

Qualifications

• 2-3 years Front of House experience (preferably in a design practice).
• Well-developed organisational skills and attention to detail.
• Excellent phone manner and verbal/written communication skills.

Responsibilities

• Reception duties: answer calls, greet visitors, distribute mail, book couriers, manage front of house.
• Order stationery and consumables, coordinate repairs/maintenance, liaise with building management and external stakeholders.
• Coordinate travel bookings for the team (domestic & international).
• Plan and book event bookings, arrange catering for meetings/training events.
• Assist the Practice Manager with various tasks.
• Prepare presentations, spreadsheets, and reports using Total Synergy.
• Support strategy & comms team when required.
• Social events coordinator for the studio.
• Manage registrations and memberships coordination.

Skills

Front of House

Organisation

Phone skills

Communication

Attention to detail

Initiative

Company culture

Total Synergy

Tools

Total Synergy

Job description

Global experts in social infrastructure design, Billard Leece Partnership (BLP) is one of Australia’s leading architecture firms, with a 140-strong team operating Australia-wide and internationally.

As an award-winning multidisciplinary practice working across architecture, interior design, master planning and clinical planning, BLP designs and delivers people-based solutions, translating evidence-based research into the built environment. Designing for healthy outcomes in our communities, BLP focuses on the health, education, science + tech, and in recent years has delivered projects valued up to $2 billion.

We are seeking an energetic, engaged and highly organised Studio Coordinator to join our vibrant Brisbane studio.

This is a permanent role with physical presence in the studio required as part of the role.

• Reception including answering phone calls, greeting visitors, distribution of mail, booking couriers, maintaininghigh-quality presentation of meeting rooms and front of house
• Other office tasks including ordering of stationery and other consumables, organising repairs and maintenance, and liaising with building management and external stakeholders
• Organising and managing travel bookings for the team (domestic & internationally)
• Coordinating event bookings and organising catering for reoccurring and ad hoc meetings and training events
• Assisting the Practice Manager with various tasks
• Prepare presentations, spreadsheets and reports via our operating platform (Total Synergy)
• Assisting strategy & comms team when required
• Social events coordinator
• Managing the coordination of Registrations & Memberships

To be considered for this role, you will have:

• 2-3 years Front of House experience (preferably in a design practice)
• Well-developed organisational skills
• An excellent phone manner and verbal/written communication skills
• High attention to detail and innovative thinking
• Initiative and proactive attitude and drive. Ability to self-start and work in a self-directed way
• Be a role model and invoke our company values and culture