Studio Administration Coordinator

Rising Sun Pictures; Adelaide; On-site; AUD 65,000 - 75,000; Full time

Job summary

Rising Sun Pictures in Adelaide is seeking a Studio Administration Coordinator to keep our busy studio running smoothly, efficiently and professionally.

You will manage day-to-day admin across calendars and meetings, coordinate travel, prepare agendas and minutes, maintain records and shared drives, and support events and cross‑department initiatives. Strong organisation, communication and discretion with confidential information are essential.

Qualifications

• Organised and proactive with strong admin experience.
• Excellent written and verbal communication.
• Ability to prioritise and multitask in a busy studio.
• Discretion with confidential information.

Responsibilities

• Provide day-to-day admin support across multiple calendars, departments, meetings and travel coordination
• Prepare agendas, papers, presentations and minutes as required
• Keep records, databases and filing systems accurate and up to date
• Be the first point of contact for stakeholders and support cross-department collaboration
• Help coordinate events, internal communications and business activities
• Maintain shared drives and document systems, and spot ways to improve processes
• Support office needs, studio events, basic financial admin and onboarding/offboarding
• Lend a hand on projects and business initiatives, handling sensitive information with discretion

Skills

Microsoft Office

Calendar management

Communication

Organisational skills

Time management

Travel coordination

Documentation and filing

Teamwork

Job description

For over three decades, Rising Sun Pictures (RSP) has been delighting and inspiring audiences worldwide with award-winning visual effects and is responsible for creating some of Hollywood’s most memorable screen moments.

RSP’s reputation and leadership makes it a trusted creative partner for major motion picture studios worldwide, with innovation a key component to RSP’s ongoing success.

RSP's recent work includes Sinners, Mickey 17, A Complete Unknown, Thunderbolts*, Sonic The Hedgehog 3, Furiosa: A Mad Max Saga, Deadpool & Wolverine, The Fall Guy, Star Wars: The Acolyte, Knuckles, Indiana Jones and the Dial of Destiny.

We're looking for an organised, proactive Studio Administration Coordinator to keep the day-to-day running of our studio smooth, efficient and professional — a great fit for someone who thrives on variety and enjoys being the go-to person for a busy team.

Key Responsibilities

• Provide day-to-day admin support across multiple calendars, departments, meetings and travel coordination
• Prepare agendas, papers, presentations and minutes as required
• Keep records, databases and filing systems accurate and up to date
• Be the first point of contact for stakeholders and support cross-department collaboration
• Help coordinate events, internal communications and business activities
• Maintain shared drives and document systems, and spot ways to improve processes
• Support office needs, studio events, basic financial admin and onboarding/offboarding
• Lend a hand on projects and business initiatives, handling sensitive information with discretion

Skills and Experience

• Ability to pivot quickly to studio demands
• Versatile and detail-oriented, with strong organisational and time-management skills
• Able to juggle competing priorities and meet deadlines
• Confident across Microsoft Office and other business systems
• Excellent written and verbal communicator with a sharp eye for accuracy
• Comfortable working independently or as part of a team
• Shows initiative to solve routine issues
• Apply sound judgement when handling confidential information