Structural Discipline Administrator – Part Time

Sellick Consultants; North Sydney Council; On-site; AUD 55,000 - 75,000; Part time

Job summary

Sellick Consultants in North Sydney is seeking a Part-time Structural Discipline Administrator to provide high-level administrative support for the Structural team. This 3-day-per-week role focuses on proactive coordination, documentation, and finance administration within a busy engineering environment.

You will work closely with the Structural Director and broader team, driving efficient operations, maintaining project registers, and identifying process improvements while upholding the company

Qualifications

• Previous experience in administration or project administration.
• Exceptional organisational and time management skills.
• Strong written and verbal communication and professional telephone manner.
• Ability to manage up and keep deadlines.
• Attention to detail and reliability.
• Ability to prioritise in a busy environment.
• Initiative and motivation to act without being asked.
• Interpersonal skills to work with senior staff and professionals.
• Ability to work independently within a team.

Responsibilities

• Preparing fee proposals, certificates, reports and other project documentation.
• Coordinating the establishment of new projects within Total Synergy.
• Maintaining the Structural team's current project and workload registers, including resource coordination.
• Managing and prioritising correspondence, messages and emails for the Structural Director.
• Coordinating meetings, site inspections, travel and other commitments.
• Preparing, issuing and tracking project documentation.
• Providing financial administration, including invoicing and debt collection.
• Monitoring administrative requirements and following up actions to ensure deadlines are met.
• Providing day-to-day administrative support to the Structural Director and wider Structural team.
• Working closely with the broader administration team to ensure consistency and efficiency across the business.
• Identifying opportunities to improve systems, processes and the way the Structural discipline operates.

Skills

Organisational skills

Time management

Communication

Prioritisation

Microsoft Office

Teamwork

Independence

Tools

Microsoft Word

Excel

Outlook

Job description

Join a team where you can make the role your own

Sellick Consultants is a proudly Australian-owned engineering consultancy with offices across Canberra, Sydney, Melbourne and Newcastle. For more than 60 years, we have been delivering structural, civil and hydraulic engineering solutions across Australia.

Structural Discipline Administrator

to join our North Sydney Team and provide high-level administrative and operational support to our Structural discipline on a part time basis.

This is not a role for someone who simply waits for the next task to be handed to them.

We are looking for someone with initiative, drive and sound judgement who enjoys taking ownership, understands what needs to happen next and has the confidence to make things happen. You will work closely with the Structural Director and the wider structural team, becoming an integral part of the day-to-day operation of the discipline.

About the role

Our Structural Discipline Administrators are responsible for coordinating and managing a broad range of administrative, operational and financial activities supporting the Structural team. Seeking a Part-time Candidate to work 3 days per week out of our North Sydney Office in our Sydney Administration Team.

You will be working within the Sydney Administration Team and work cohesively to keep projects and administration moving efficiently. The ability to communicate clearly and professionally, and confidently prioritise competing demands will be critical to your success.

Key responsibilities

• Preparing fee proposals, certificates, reports and other project documentation
• Coordinating the establishment of new projects within Total Synergy
• Maintaining the Structural team's current project and workload registers, including resource coordination
• Managing and prioritising correspondence, messages and emails for the Structural Director
• Coordinating meetings, site inspections, travel and other commitments
• Preparing, issuing and tracking project documentation
• Providing financial administration, including invoicing and debt collection
• Monitoring administrative requirements and following up actions to ensure deadlines are met
• Providing day-to-day administrative support to the Structural Director and wider Structural team
• Working closely with the broader administration team to ensure consistency and efficiency across the business
• Identifying opportunities to improve systems, processes and the way the Structural discipline operates

About you

• Previous experience in administration, team administration, project administration or similar role
• Exceptional organisational and time management skills
• Strong written and verbal communication skills and a professional telephone manner
• The ability to confidently manage up, anticipate requirements and keep others accountable to deadlines
• Excellent attention to detail and a commitment to getting things right
• The ability to prioritise and manage multiple competing demands in a busy environment
• Initiative, motivation and the drive to identify what needs to be done rather than waiting to be asked
• Strong interpersonal skills and the confidence to work closely with senior staff and technical professionals
• The ability to work independently while being an active and supportive member of a team
• Proficiency in Microsoft Word, Excel and Outlook

About us

At Sellick, we believe great work comes from great people working together.

We pride ourselves on our harmonious team environment and have built our culture around six core values:

Respect | Integrity | Teamwork | Balance | Responsibility | Communication

These values underpin how we work with our clients, our colleagues and the communities in which we operate.

We offer a professional yet personable working environment, competitive remuneration, regular company events, a performance-based bonus scheme and genuine opportunities for progression.

Most importantly, this is an opportunity to make the role your own. If you are someone who enjoys being trusted, takes pride in your work and wants to play an important role in keeping a busy engineering discipline running smoothly, we would like to hear from you.

A competitive salary package will be negotiated based on experience and capability.