Strategic Executive Assistant to CEO

St Philip's Christian Education Foundation; Newcastle City Council; On-site; AUD 90,000 - 120,000; Full time

Job summary

St Philip’s Christian Education Foundation in Newcastle seeks an experienced Executive Assistant to the CEO. You will manage calendars, field emails and calls, prepare reports and coordinate governance documentation to support strategic objectives.

You will build trusted relationships with internal and external stakeholders, coordinate travel, and assist with board and committee reporting while upholding the organisation’s Christian values and standards.

Qualifications

• Minimum of 5 years demonstrated Executive Assistant experience.
• Demonstrated high-level administration and organisational skills.
• Demonstrated ability to manage multiple priorities
• Demonstrated advanced Microsoft Office skills.
• Exceptional verbal and written communication skills.
• A proactive, collaborative mindset and demonstrated capacity to work independently and within a team.
• High emotional intelligence, discretion and integrity
• Current Working with Children Check

Responsibilities

• Directly support the office of the CEO to meet key business objectives by sensitively and professionally fielding emails and phone calls; manage calendars; provide clerical support.
• Develop and maintain effective relationships with key internal and external stakeholders and liaise with these on behalf of the CEO and Central Office.
• Analyse and assess requests to prioritise matters and initiate action to ensure optimal use of the CEO’s time.
• Research, collate and provide background information to assist informed decisions or actions.
• Prepare correspondence, reports, spreadsheets and presentations to support the CEO’s work.
• Oversee meeting coordination and documentation for CEO Office meetings (CDLT, Operational Division, Combined Operations, Commercial).
• Prepare annual school calendar and set meeting schedules with the CFO EA and Executive Services Manager.
• Support the CEO in Board/Committee governance processes and timely communications.
• Support the LEAD Committee in meetings, events, and functions across the organisation.
• Coordinate Overseas Travel for CEO’s office delegation and ensure regulatory compliance.
• Support the international recruitment process as SBS approved.
• Coordinate travel, accommodation and itineraries for CEO and Executives.

Skills

Executive support

Calendar management

Stakeholder liaison

Microsoft Office

Communication

Team collaboration

Discretion

Emotional intelligence

Education

Tertiary qualifications in business administration or equivalent

Tools

Microsoft Office Suite

Calendar management software

Job description

St Philip’s Christian Education Foundation in Newcastle seeks an experienced Executive Assistant to the CEO. You will manage calendars, field emails and calls, prepare reports and coordinate governance documentation to support strategic objectives.

You will build trusted relationships with internal and external stakeholders, coordinate travel, and assist with board and committee reporting while upholding the organisation’s Christian values and standards.