Strategic CEO Executive Assistant

VOCUS; Sydney; On-site; AUD 120,000 - 170,000; Full time

Job summary

VOCUS seeks an experienced Executive Assistant to the CEO to provide high-trust, high-velocity support in a complex, fast-moving environment. You will manage the CEO’s calendar, prepare briefing materials and coordinate cross-functional inputs from the ELT and Board-related processes.

Ideal candidates excel in confidential, high-stakes settings, demonstrate outstanding communication, and maintain calm under pressure while driving action and alignment across stakeholders.

Qualifications

• Extensive experience supporting a CEO or senior leader in a large, fast-paced environment.
• Experience with governance processes and Board-related activities.
• Ability to manage competing priorities, maintain confidentiality.
• Excellent written and verbal communication.
• Strong organisational and planning skills.

Responsibilities

• Manage the CEO’s complex diary with prioritised, time-blocked scheduling.
• Coordinate travel, expenses and itineraries.
• Prepare executive briefs, correspondence and board materials.
• Collaborate with ELT and other stakeholders to align priorities.
• Support governance and meeting coordination.

Skills

CEO support

C-suite experience

Diary management

Stakeholder management

Executive communication

Tools

MS Outlook

PowerPoint

Word

Excel

Teams

Job description

VOCUS seeks an experienced Executive Assistant to the CEO to provide high-trust, high-velocity support in a complex, fast-moving environment. You will manage the CEO’s calendar, prepare briefing materials and coordinate cross-functional inputs from the ELT and Board-related processes.

Ideal candidates excel in confidential, high-stakes settings, demonstrate outstanding communication, and maintain calm under pressure while driving action and alignment across stakeholders.