State Administration Assistant - Vic

Goodstart Early Learning; Melbourne; Vor Ort; AUD 34.000 - 44.000; Teilzeit

Benefits dieser Stelle

Discounted childcare up to 15%

Discounted health care & wellbeing (BU

Exclusive product & service discounts

Fitness/wellbeing programs

Travel and gym discounts

Work-life balance initiatives

Zusammenfassung

Goodstart is seeking an Administration Assistant to support the State Leadership Team from the Port Melbourne Centre Support Office. You will handle inquiries, manage confidential information and prepare reports, presentations and papers with a high level of accuracy.

This part-time fixed-term role involves coordinating meetings, travel arrangements, and event support across Vic North centres, with your schedule to be negotiated.

Qualifikationen

• Excellent written and verbal communication
• Strong organisational and multitasking abilities
• Ability to manage confidential information professionally
• Experience coordinating meetings, travel and events
• Attention to detail with preparation of reports and proposals

Aufgaben

• Answer internal and external enquiries via all channels
• Manage confidential information discreetly
• Provide regular updates on state issues, meetings and events
• Prepare reports, presentations and proposals with attention to detail
• Organise meetings and seminars with catering and documents as needed
• Arrange travel and accommodation for the State Management team
• Maintain filing and records for easy retrieval
• Collate reports and ensure efficient data collection and electronic filing

Kenntnisse

Communication

Organisational skills

Deadline management

Influence others

Ausbildung

Certificate III in Business Administration or equivalent (desirable)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Jobbeschreibung

Employment Type:Part time 30 hours per week | 12-Months fixed term

As ourState Administration Assistant,you will work closely with the State Manager to ensure the smooth and efficient operation of our State Leadership Team.

Your strengths in office coordination, communication, correspondence management, report and paper preparation, and event support will help our leaders deliver high-quality outcomes across our Vic North centres.

This role is25 hours per week, with your weekly schedule to be negotiated. You will be required to work from the Centre Support Office located in Port Melbourne,and to accompany the State Manager to meetings and travel as needed.

About the role:

• Answer internal and external enquiries which come through all communication channels.
• Managing confidential and highly sensitive information in a professional and discreet manner.
• Ensure all stakeholders are given regular updates in relation to state issues, meetings and events
• Preparation of reports, presentations and proposals as required, with a strong attention to detail.
• Organise meetings and seminars for internal and external stakeholders including arranging catering and preparation of relevant documents if required.
• Arrange travel and accommodation bookings for the State Management team where required
• Maintains records and filing of reports, correspondence and related material for ease of retrieval
• Collate reports and complete data collection and maintain an efficient and effective electronic filing system for company records

WhatGoodstart can offer you:

• Work for a company that has an aspiration to be globally recognised for early years practice and learning outcomes
• Gain significant investment in your growth and development with support, tools, training and experiences that will truly enhance the progress and outcomes for children in their earliest years.
• Be a part of a team and work environment where everyone feels a sense of belonging, inclusion and purpose
• Access to discounted childcare (up to 15%)
• Discounted health care and access to employee wellbeing program with BUPA
• Exclusive discounts on travel, gym memberships, Apple and Dell products, and more.
• Fitness Passport - access to gyms and pools for you and your family at a heavily discounted price
• Security and stability - asAustralia’s largest provider ofearly learning and care and a not-for-profitsocial enterprise, we exist purely to improvethe lives of Australia’s children and their families

You’ll bring to the table:

• Have gained previous experience in a dynamic and fast paced Assistant position within a multi-site, human service-related organisation.
• Possess excellent written, verbal communication and organisational skills as well as attention to detail. Ability to manage conflicting deadlines
• Experience working across multiple levels within an organisation and communicating confidently and effectively with stakeholders at all levels
• Advanced ability using Microsoft Word, Excel and PowerPoint. Experience with Microsoft Teams
• Exceptional attention to detail and extremely organized
• Ability to engage and influence others
• Previous experience within the Early Learning Sector (desirable)
• Completion of Certificate III in Business Administration or equivalent (desirable)
• Current VIC Working with Children Check

At Goodstart we are deeply committed to Reconciliation and encourage Aboriginal and/or Torres Strait Islander people to apply.

Supporting our people and protecting our children

We’re an equal opportunity employer that is proud of our inclusive and diverse work environment. We know that Goodstarters from diverse cultures, backgrounds and experiences strengthen our teams and help us grow. We’re also deeply committed to Reconciliation and creating an environment where Aboriginal and Torres Strait Islander People feel a strong sense of belonging and connection.

Safety is our priority and we will take any action necessary to ensure that all children can feel safe and be safe, and are safeguarded from abuse, neglect and harm. As a Child Safe Organisation, all of our candidates must have or obtain a valid working with children check.