Specialist, Payroll

White & Case; City of Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

White & Case in Melbourne is seeking a Specialist, Payroll to support our Core Finance team with Australia and Hong Kong payroll processing, timekeeping reviews, and payroll reconciliations using ADP. You will liaise with ADP and respond to employee queries, ensuring accurate deductions and compliance with superannuation, PAYG, payroll tax, and related obligations.

The role requires 3–5 years in payroll processing, strong MS Excel skills, and clear communication.

Qualifications

• 3–5 years of payroll processing and reconciliations.
• Accounting/Finance background preferred.
• Proficient in MS Excel, Word, and Outlook.
• Experience in ADP payroll system including ADP Reporting and GL.

Responsibilities

• Process accurate and timely Australia and Hong Kong payroll through ADP.
• Review timesheets, calculate pro‑rated pay, leave payments, deductions and payroll adjustments.
• Maintain payroll, banking and tax records and resolve payroll-report discrepancies.
• Liaise with ADP and respond to payroll enquiries from employees, managers and partners.
• Prepare payroll journals, vouchers and general ledger entries.
• Ensure compliance with superannuation, PAYG, payroll tax, FBT, GST and related obligations.
• Prepare, process and reconcile partner compensation payments and payslips.
• Support finance reporting, reconciliations, payment approvals and cross‑functional coordination.

Skills

Payroll processing

Payroll reconciliations

ADP system

Excel

Communication skills

Time management

Tools

ADP Reporting

ADP GL

ADP system

Job description

Our Finance team is responsible for ensuring accurate financial operations and plays a crucial role in managing the Firm’s financial health. Our team handles a wide range of financial activities including financial planning, budgeting, forecasting, taxation, partner compensation, payroll, treasury and cash flow management to support the Firm’s strategic goals. We are responsible for inventory management including billing and collections, and analysis of client, matter and timekeeper profitability. We oversee statutory accounting and ensure compliance with financial regulations and standards. The Finance team also prepares financial statements, reports and analysis to provide insights into the Firm’s financial performance. We work closely with other functions to monitor expenses, optimize financial processes and implement cost‑saving initiatives. Through meticulous financial management and strategic planning, the Finance team ensures the Firm’s financial stability and supports its growth objectives.

The Specialist, Payroll provides professional support and guidance to our Core Finance team on a range of matters, including invoice processing, payment reconciliation, and credit management. The incumbent collaborates with various teams within the Firm to provide timely resolutions to issues, such as payment discrepancies or overdue accounts. The Specialist, Payroll is instrumental in conducting detailed analysis and investigation to identify solutions and improvements to existing processes.

The roles and responsibilities of this job include:

• Process accurate and timely Australia and Hong Kong payroll through ADP.
• Review timesheets, calculate pro‑rated pay, leave payments, deductions and payroll adjustments.
• Maintain payroll, banking and tax records and resolve payroll‑report discrepancies.
• Liaise with ADP and respond to payroll enquiries from employees, managers and partners.
• Prepare payroll journals, vouchers and general ledger entries.
• Ensure compliance with superannuation, PAYG, payroll tax, FBT, GST and related obligations.
• Prepare, process and reconcile partner compensation payments and payslips.
• Support finance reporting, reconciliations, payment approvals and cross‑functional coordination.

Skills and experience we are looking for:

• 3 to 5 years relevant experience in payroll processing and reconciliations.
• Accounting/Finance experience preferred.
• Proficient in MS Excel, Word, and Outlook 2007.
• Experience in ADP payroll system including ADP Reporting, ADP GL and related functionality.
• Good written and verbal skills, ability to communicate and articulate payroll procedures to management.
• Ability to work well both independently in a team environment, effectively manage time and tight deadlines and able to multitask.
• Additional hours may be required around payroll and other reporting deadlines during payroll processing weeks in addition to quarterly and year‑end deadlines.

This role reports to

Senior Manager, Finance

Equal Opportunities

We are committed to creating a fair workplace and encourage applications from all ages, cultural backgrounds, First Nations communities, genders, sexual orientations, as well as people who have family or carer responsibilities. We encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If you are a candidate with a disability, let us know how we can provide you with additional support.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at‑will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Note to Recruitment Agencies

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.