Sourcing Administration Officer

City of Gold Coast; Gold Coast City; Hybrid; AUD 87,000 - 92,000; Part time

Benefits offered by this job

Hybrid/work from home

Development courses

Fitness Passport

Counselling sessions

Nutritionist advice

Job summary

City of Gold Coast seeks a Sourcing Administration Officer to support procurement professionals with high-quality sourcing and administrative tasks. The role covers lower-risk procurement activities, sourcing pipelines, tender documentation and evaluations, plus stakeholder support.

This part-time fixed term position runs until 17 June 2027 (with possible 12-month extension) and offers a salary from 86,611 to 92,484 AUD per annum plus superannuation. Hybrid/work-from-home options are available.

Qualifications

• Demonstrated experience providing administration and support services.
• Experience working collaboratively as part of a team.
• Strong organisational skills and the ability to plan, prioritise and manage multiple tasks.
• Exceptional attention to detail and a commitment to accuracy.
• Good interpersonal and communication skills.
• Strong problem-solving and analytical skills.
• A positive, solution-focused and collaborative approach.
• A strong work ethic and willingness to learn and support others.

Responsibilities

• Support lower-risk sourcing and procurement activities.
• Develop and deliver Sourcing Strategies
• Assist with managing and maintaining the sourcing pipeline.
• Coordinate and collate tender documentation and support evaluation activities.
• Monitor shared mailboxes and allocate enquiries to the appropriate team members.
• Assist with market research, reporting and supplier feedback.
• Format reports, procurement documentation and other team materials.
• Coordinate meetings with internal and external stakeholders.
• Create and maintain supplier and party information within relevant City systems.
• Assist with SAP contract catalogue creation and maintenance.
• Use a range of corporate systems including Open Windows, SAP, Objective, Adobe, Outlook, Word, Excel and SharePoint.
• Support the delivery of procurement services in line with the City's Procurement Policy and Contract Manual.
• Provide high-quality customer service to internal clients and stakeholders.

Skills

Administration

Team collaboration

Organisational skills

Attention to detail

Communication skills

Problem-solving

Solution-focused

Willingness to learn

Tools

SAP

Open Windows

Objective

Adobe

Outlook

Word

Excel

SharePoint

Job description

• Part Time Fixed Term (until 17th June 2027 with possible 12-month extension)
• Salary: From $86,611 to $92,484 per annum plus Superannuation

About the team

The Chief Procurement Office plays an important role in supporting the City's operational and strategic objectives. Our Procurement team provides expert advice, strategic direction and sourcing solutions across a diverse range of goods, services and projects.

We're a collaborative and supportive team that works closely with stakeholders across the City to deliver value, strong governance and great outcomes for our community.

About the role

As a Sourcing Administration Officer, you'll play an important role in supporting our team of procurement professionals by providing high-quality sourcing and administrative support.

This is a varied role where no two days are the same. You'll assist with lower-risk procurement activities, support sourcing pipelines, help coordinate tender documentation and evaluations, and provide administration and customer service support to internal stakeholders.

Working as part of a professional and collaborative team, you'll have the opportunity to build your knowledge of procurement while developing valuable skills across sourcing, administration, systems and stakeholder engagement.

• Part Time Fixed Term (until 17th June 2027 with possible 12-month extension)
• Salary: From $86,611 to $92,484 per annum plus Superannuation

About the team

The Chief Procurement Office plays an important role in supporting the City's operational and strategic objectives. Our Procurement team provides expert advice, strategic direction and sourcing solutions across a diverse range of goods, services and projects.

We're a collaborative and supportive team that works closely with stakeholders across the City to deliver value, strong governance and great outcomes for our community.

About the role

As a Sourcing Administration Officer, you'll play an important role in supporting our team of procurement professionals by providing high-quality sourcing and administrative support.

This is a varied role where no two days are the same. You'll assist with lower-risk procurement activities, support sourcing pipelines, help coordinate tender documentation and evaluations, and provide administration and customer service support to internal stakeholders.

Working as part of a professional and collaborative team, you'll have the opportunity to build your knowledge of procurement while developing valuable skills across sourcing, administration, systems and stakeholder engagement.

In this role you will:

• Support lower-risk sourcing and procurement activities.
• Develop and deliver Sourcing Strategies
• Assist with managing and maintaining the sourcing pipeline.
• Coordinate and collate tender documentation and support evaluation activities.
• Monitor shared mailboxes and allocate enquiries to the appropriate team members.
• Assist with market research, reporting and supplier feedback.
• Format reports, procurement documentation and other team materials.
• Coordinate meetings with internal and external stakeholders.
• Create and maintain supplier and party information within relevant City systems.
• Assist with SAP contract catalogue creation and maintenance.
• Use a range of corporate systems including Open Windows, SAP, Objective, Adobe, Outlook, Word, Excel and SharePoint.
• Support the delivery of procurement services in line with the City's Procurement Policy and Contract Manual.
• Provide high-quality customer service to internal clients and stakeholders.

We’re looking for people who have:

We're looking for an organised and outcome-focused individual who enjoys working as part of a collaborative team and takes pride in delivering high-quality work.

You will have:

• Demonstrated experience providing administration and support services.
• Experience working collaboratively as part of a team.
• Strong organisational skills and the ability to plan, prioritise and manage multiple tasks.
• Exceptional attention to detail and a commitment to accuracy.
• Good interpersonal and communication skills.
• Strong problem-solving and analytical skills.
• A positive, solution-focused and collaborative approach.
• A strong work ethic and willingness to learn and support others.

Experience or knowledge of procurement, including sourcing, quotes, tenders, logistics or procure-to-pay activities, will be highly regarded.

Be part of shaping the Gold Coast’s future

The Gold Coast is inspired by lifestyle and driven by opportunity. We are the second largest Council in Australia.

We care about being the most flexible government organisation in Australia. We have a range of benefits to help you create the right balance:

• Flexible work arrangements to suit your lifestyle, including hybrid/work from home options, flexible working hours and locations

• Personal and professional development courses

• Access to 350+ fitness facilities through Fitness Passport

• 4 free confidential counselling sessions a year for you or an immediate family member
• 1 free nutritionist and financial advice session per year

We pride ourselves on our shared mission of being a high-performing, customer-focused organisation which delivers value-for-money services to the community.

We’re committed to creating a diverse workplace and inclusive culture. We take pride in people who align with our high-performance principles. We believe that the diverse makeup of our workforce reflects the community we serve. We welcome applications from people of all backgrounds, experiences and identities, and encourage candidates to discuss any support or adjustments they may need throughout the recruitment process.

Contact PersonAshley Shannon

Contact Email********@goldcoast.qld.gov.au

Closing DateSunday 4th October 2026 /11:59pm AEDT

Our selection process may include a one-way video interview via Criteria, a face-to-face or virtual interview via Microsoft Teams, reference checks via Xref and additional checks including police checks, employment history checks, qualification checks, pre-employment medical reviews and drug and alcohol testing.