SMSF Administrator - Part Time

The Garis Group; Newcastle; On-site; AUD 32,000 - 45,000; Part time

Benefits offered by this job

Flexible hours by agreement

Office-based role in Hamilton/Newport?

Close-knit team culture

Variety in SMSF administration

Culture: precision with personality

Job summary

The Garis Group in Hamilton/Newcastle is a boutique accounting and SMSF administration firm with a collaborative team of eleven. We are seeking a part-time SMSF Administrator (18–21 hours/week), office-based at our Hamilton practice.

You’ll manage SMSF compliance for a portfolio and liaise with clients and our accounting team to keep everything moving smoothly. You’ll own your workflow, prioritise without prompting, and communicate proactively.

Qualifications

• Excellent written and verbal communication.
• Ability to manage own workload and reprioritise as tasks shift.
• Strong attention to detail and accuracy.
• Proactive mindset—recognises what needs doing.
• Comfortable working in a small, busy team.
• Experience in accounting or SMSF administration is helpful.

Responsibilities

• Manage SMSF compliance administration end-to-end, without doing accounting work.
• Liaise with clients professionally by phone, email and writing.
• Coordinate with accounting team on SMSF and business group matters.
• Manage client re-engagement and prepare proposals for upcoming work.
• Keep client records, notes and tasks up to date in practice systems.
• Identify issues early and escalate or resolve them as needed.

Skills

Communication

Workload management

Attention to detail

Proactive mindset

Team collaboration

SMSF familiarity

Tools

ATO portals

Practice management software

Job description

The Garis Group is a boutique accounting and SMSF administration firm based in Hamilton, Newcastle. We work with a broad range of clients — from individuals and self-managed super funds through to businesses and business groups — and we take pride in delivering advice and administration that is both precise and personal.

We are a team of eleven, and we operate with a high degree of collaboration and care. Our values are simple: be curious, and be accountable. We live these in how we work with each other and with our clients.

The Role

We are looking for a part-time SMSF Administrator to join our team, working between 18 and 21 hours per week with flexible hours by agreement. This is an office-based role at our Hamilton practice.

SMSF administration is the primary focus of the role. You will manage a portfolio of self-managed super funds through the full compliance cycle, liaise with clients and external bodies, and work closely with our accounting team to ensure everything moves smoothly and on time.

What sets this role apart from a typical administration position is the level of ownership we are looking for. You will manage your own workflow, prioritise without being prompted, and communicate proactively — both with clients and internally. If you are someone who spots what needs to happen next and takes care of it, you will thrive here.

What You Will Be Doing

• Managing SMSF compliance administration end-to-end — you don't do the accounting work, but you prepare the information to make our accounting teams life easier


• Liaising with clients in a professional, warm, and personable way — by phone, email, and in writing


• Coordinating with our accounting team on matters that span SMSF and business group work


• Managing client re-engagement and preparing proposals for upcoming compliance work


• Keeping client records, notes, and tasks up to date in our practice management systems


• Identifying issues, delays, or exceptions early and escalating or resolving them appropriately

What We Are Looking For

We will be honest: we are prioritising communication skills and self-direction over SMSF technical experience. The right person will have:

• Excellent written and verbal communication — clear, professional, and warm


• A genuine ability to manage their own workload and reprioritise as things shift


• Strong attention to detail and a habit of checking their work


• A proactive mindset — you notice what needs to be done and you do it


• Comfort working in a small, busy team where you are trusted to get on with things


• Experience in accounting, SMSF, or professional services administration — highly regarded but not essential


• Familiarity with SMSF compliance processes, ATO portals, or practice management software — a bonus


• Valid Australian work rights (any valid work visa accepted)

What We Offer

• Part-time hours — 18 to 21 hours per week, flexible by agreement


• Office-based role in Hamilton, Newcastle — close to cafes, transport, and parking


• A supportive, close-knit team that values your contribution


• Genuine variety in your work across SMSF administration and client management


• A firm that takes its culture seriously — precision with personality

Applications will be reviewed as they are received.