SMSF Administrator

Horizon Nexus Partners; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Horizon Nexus Partners in Melbourne is seeking an SMSF Administrator who takes pride in getting the details right and keeping client funds compliant.

You will work with accountants, auditors and clients to ensure timely SMSF lodgements, TBAR and Superstream processing, and accurate record-keeping, with a clear focus on deadlines and compliance. This role offers hands-on experience in a fast-moving team that values accuracy, organisation and proactive communication.

Qualifications

• Experience in SMSF administration or general accounting/professional services administration.
• Familiarity with SMSF lodgements, TBAR reporting and Superstream (or willingness to learn).
• Strong organisational skills and the ability to manage multiple deadlines.
• Clear, professional written communication for client, auditor and ATO correspondence.

Responsibilities

• Prepare and send billing emails to clients in a timely and professional manner.
• Prepare and manage SMSF packages, and follow up outstanding packages until they're complete.
• Check auditor portals regularly for audit reports and invoices, and action these promptly.
• Prepare and manage SMSF lodgements, keeping on top of deadlines and ATO requirements.
• Monitor and respond to ATO correspondence, escalating where needed.
• Handle general emails and correspondence with clients, auditors and the ATO.
• Manage pension-related emails and requests, keeping client records accurate and up to date.
• Prepare and lodge TBAR (Transfer Balance Account Reports) and process Superstream transactions.
• Keep across changing SMSF compliance requirements and flag anything that needs attention.
• Scan, file and manage incoming mail and documentation, keeping records organised and easy to find.
• Schedule meeting rooms and appointments for the team.
• Help organise and coordinate team events.
• Provide general administrative support to the SMSF team as needed.

Skills

Detail-oriented

Organisational skills

Clear written communication

Proactive attitude

Tools

SMSF portals

TBAR reporting

Superstream

Office software

Job description

At Horizon Nexus Partners, we're building something different.

We're a modern professional services firm with an ambitious vision to become Australia's pre-eminent advisor to the Private Plus market. We combine deep technical expertise with a collaborative, people-first culture where every team member has the opportunity to make a genuine impact.

We're growing - and we're looking for an SMSF Administrator who takes pride in getting the details right.

Reporting to SMSF Director you'll be part of the engine room of our SMSF team, keeping client funds compliant, well organised and running smoothly from billing through to lodgement. You'll work closely with accountants, auditors and clients to make sure nothing falls through the cracks.

What you'll do

• Prepare and send billing emails to clients in a timely and professional manner.
• Prepare and manage SMSF packages, and follow up outstanding packages until they're complete.
• Check auditor portals regularly for audit reports and invoices, and action these promptly.
• Prepare and manage SMSF lodgements, keeping on top of deadlines and ATO requirements.
• Monitor and respond to ATO correspondence, escalating where needed.
• Handle general emails and correspondence with clients, auditors and the ATO.
• Manage pension-related emails and requests, keeping client records accurate and up to date.
• Prepare and lodge TBAR (Transfer Balance Account Reports) and process Superstream transactions.
• Keep across changing SMSF compliance requirements and flag anything that needs attention.
• Scan, file and manage incoming mail and documentation, keeping records organised and easy to find.
• Schedule meeting rooms and appointments for the team.
• Help organise and coordinate team events.
• Provide general administrative support to the SMSF team as needed.

What you'll bring

• You're a detail-oriented administrator who understands that great SMSF service is built on accuracy and follow-through.
• Experience in SMSF administration, or general accounting/professional services administration with a willingness to learn.
• Familiarity with SMSF lodgements, TBAR reporting and Superstream (or a strong interest in learning these).
• Strong organisational skills and the ability to manage multiple deadlines at once.
• A methodical, process-driven approach with genuine attention to detail.
• Clear, professional written communication for client, auditor and ATO correspondence.
• A proactive attitude and the confidence to follow up outstanding items without being asked twice.
• Comfort working with portals, digital filing systems and standard office software.

This is a chance to build real expertise in SMSF administration within a firm that values doing things properly.

You’ll have the support to grow your skills, take ownership of your processes and become the person the team relies on to keep things running.

If you're excited by the idea of mastering SMSF administration and being the reliable backbone of a busy, fast-moving team, we'd love to meet you.

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