Site Services Coordinator

TAFE Queensland; Cairns Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

TAFE Queensland is seeking a Temporary, Full-Time Site Services Coordinator based in Cairns to support the Infrastructure and Logistics team. The role reports to the Manager Infrastructure and Logistics and involves coordinating facilities, space, and related services to support campus operations.

Key responsibilities include managing workflow, supervising staff, budgeting, timetabling and archiving, with duties across multiple campuses as required.

Qualifications

• Displays initiative and adaptability in a dynamic environment.
• Ability to manage and train staff and communicate effectively.
• Experience with financial management and budgeting processes.
• Attention to detail and strong organisational skills.

Responsibilities

• Provide accurate and efficient services using standard software and CELCAT, Archibus and Technology One.
• Manage workflow and priorities for deadlines.
• Supervise staff and monitor performance management processes.
• Support Manager Infrastructure and Logistics to ensure high-quality services.
• Coordinate room, vehicle bookings and archiving; monitor inventory and requisitions.
• Contribute to budgeting, forecasting and financial reporting.
• Align day-to-day activities with business operations and process improvements.

Skills

Initiative

Staff management

Communication

Budget/finance

Education

Drivers Licence

Tools

Microsoft Office (Excel & Outlook)

Job description

TAFE Queensland is proud to be the largest and most experienced Vocational Education and Training (VET) provider in the State. For more than 140 years, TAFE Queensland has delivered practical and industry-relevant training to provide students with the skills and experience they need to build lifelong careers. Our award-winning training is delivered on campus, online, and in the workplace to give people the skills they need to enrich their communities, support their industries, and strengthen their local economies.

By working at TAFE Queensland, you can be part of a highly experienced workforce that is closely connected with their industries and dedicated to delivering best practices and innovative training.

As the Site Services Coordinator you will assist in the general administrative duties of the Infrastructure and Logistics team.

This position reports to the Manager, Infrastructure and Logistics

This is a Temporary, Full-Time opportunity, for 12 months,unless otherwise determined.

The position will be based primarily at Cairns, however you may be required to perform work at other TAFE Queensland campuses.

Key Responsibilities

• Provide accurate and efficient services utilising various software packages including word processing, spread sheeting, and adapt and utilise corporate systems such as Corbett Engineering Limited Computer Assisted Timetabling (CELCAT); Archibus; Technology One.
• Manage own workflow efficiently, negotiating priorities for deadlines where appropriate.
• Manage relevant staff including the development, monitoring and evaluation of performance management protocols.
• Provide effective support to the Manager Infrastructure and Logistics to ensure service provided to stakeholders is of high performance.
• Coordinate the cleaning, security, timetabling and space personnel, and other requisition and audit stock as required.
• Active involvement in budget development, financial reporting and forecasting.
• Ensure specific areas of responsibility are adequately covered at all times including room booking processes, vehicle booking processes and region archiving.
• Perform duties within TAFE Queensland guidelines and procedures, continually seeking improvements in the way in which work is performed.
• Contribute to the achievement of TAFE Queensland’s quality policies by encouraging an environment where high quality work is achieved and is supported by the adherence/development of quality system documentation.
• Undertake research and development on matters relating to business functions.
• Ensure day to day activities align with business operations.
• Contribute to improvement in business processes and practices.
• Undertake other duties as are reasonable.
• Contribute to the success of transformation and cultural change through promoting and modelling the established values of Showing Initiative, Working Together, Focusing on our Customer and Taking Responsibility.

How you will be assessed

The ideal applicant will be someone who has the following key capabilities:

• Displays the initiative, attitude and ability to thrive within a dynamic, challenging and changing environment.
• Demonstrate a sound work ethic.
• Possess the relevant skills to manage and train staff and communicate effectively across a wide client base.
• Possess skills relevant to financial management performance protocols.
• Demonstrate sound organisational ability with an emphasis on the use of electronic media.

Mandatory Qualifications/Requirements

• Drivers Licence

Note:Proof of qualifications and industry currency/experience to be provided at interview.

Highly Desirable Requirements

• Proficient in Microsoft Office (especially Excel and Outlook)
• Good communication skills, both written and verbal
• High attention to detail and strong organisational skills

Commencement of role will be in January 2027

*Please note that the recruitment process may be impacted by TAFE Queensland's annual compulsory shutdown period. While assessment activities may commence prior to the closure, finalisation of the recruitment process, including outcome notifications, may not occur until January 2027.