Site Project Administrator – Civil & Energy Projects

Bouygues Construction SA; Australia; Remote; AUD 65,000 - 85,000; Full time

Job summary

Bouygues Construction Australia is seeking a Project Administrator in Culcairn to provide high-quality administrative support to the site team, manage documents, data entry, procurement administration, and scheduling. The role collaborates with project managers, engineers, and subcontractors to keep project records accurate and compliant.

You will handle onboarding, site inductions, travel arrangements, invoicing, cost tracking, and reporting.

Qualifications

• Experience in an administrative role, preferably in construction or infrastructure.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with document control systems (Aconex, TeamBinder, Procore, SharePoint).
• Experience with procurement, invoice processing, or project administration.
• Familiarity with ERP systems such as SAP or Oracle.

Responsibilities

• Provide administrative support to the Project Manager and site team.
• Maintain project documentation, records, registers, and filing systems.
• Coordinate document control and ensure current project documents are distributed.
• Prepare correspondence, reports, meeting minutes, and presentations.
• Manage inductions, onboarding docs, and training records.
• Coordinate travel, accommodation, and site access.
• Raise purchase orders and assist with procurement administration.
• Process invoices and support cost tracking.
• Maintain timesheets, attendance records, and workforce administration.
• Assist with scheduling meetings and site events.

Skills

Administrative experience

Document control

Scheduling

Communication

Tools

Microsoft Office

Aconex

TeamBinder

Procore

SharePoint

SAP

Oracle

Job description

Bouygues Construction Australia is seeking a Project Administrator in Culcairn to provide high-quality administrative support to the site team, manage documents, data entry, procurement administration, and scheduling. The role collaborates with project managers, engineers, and subcontractors to keep project records accurate and compliant.

You will handle onboarding, site inductions, travel arrangements, invoicing, cost tracking, and reporting.