Site Operations Admin: Onboarding & Training Records

MacKellar Group; Emerald; On-site; AUD 55,000 - 75,000; Full time

Job summary

MacKellar Group is seeking a Site Administrator to provide reliable administrative support across site operations on a 5/2/4/3 roster. You will coordinate onboarding, training records and documentation, while handling purchasing, travel, timesheets and general admin tasks.

Join a team with a strong safety culture and a commitment to quality outcomes onsite in Queensland. You will work with site leadership and supervisors to keep processes efficient and compliant.

Qualifications

• Previous experience in site administration, project administration or a similar administrative role.
• Strong organisational skills and the ability to manage multiple tasks and deadlines.
• Good computer skills, including Microsoft Excel and experience using business systems.
• Strong attention to detail and the ability to maintain accurate records and documentation.
• Clear communication skills and a customer-focused approach when dealing with employees, contractors and visitors.
• The ability to work independently while contributing to a wider team.
• A commitment to workplace health, safety and environmental requirements.

Responsibilities

• Coordinate the end-to-end onboarding process for new employees, contractors and site visitors, including inductions, site familiarisations and associated documentation.
• Maintain training registers, licences, VOCs and competency records, ensuring personnel meet site requirements.
• Coordinate training requests, refresher training and mandatory certification renewals.
• Administer purchase orders, goods receipting, goods received not invoiced (GRNI), and labour and parts receipting.
• Assist with accommodation arrangements, travel bookings, timesheets and rosters, providing backup support to the Travel and Accommodation Administrator as required.
• Provide general administrative support to site leadership, supervisors and management, including reception, document control, filing and correspondence.
• Maintain accurate records, spreadsheets, training matrices and routine reports for site and Head Office.
• Coordinate meetings, prepare documentation and minutes, and assist with office supplies, inventory and archiving.
• Follow company policies, procedures and site safety and environmental requirements, while identifying opportunities to improve administrative processes.

Job description

MacKellar Group is seeking a Site Administrator to provide reliable administrative support across site operations on a 5/2/4/3 roster. You will coordinate onboarding, training records and documentation, while handling purchasing, travel, timesheets and general admin tasks.

Join a team with a strong safety culture and a commitment to quality outcomes onsite in Queensland. You will work with site leadership and supervisors to keep processes efficient and compliant.